Butler County Veterans Service Commission - Leased Office Space - Contract No. 2026-09-VSC5 (2026)
Butler CountyCounty · Hamilton, OH- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Contract term
- 5 years
- Primary contact
- Mike Farmer
- (555) 555-5555
The 30-second brief
The Butler County Veterans Service Commission is seeking proposals for the lease of approximately 12,000 square feet of turn-key office space in central Butler County, Ohio, under Contract No. 2026-09-VSC5. The leased space must be on a single floor within a single structure, providing private offices, reception and waiting areas, secure staff operations, ADA compliance, and parking for 40 to 60 vehicles. The initial lease term is desired to be not less than five years. The submission deadline is October 16, 2026, at 4:00 PM EST. Prospective offerors must register by October 9, 2026, and submit written questions by October 12, 2026. Required insurance includes commercial general liability of at least $1,000,000 per claim and $3,000,000 aggregate, along with automobile liability.
Overall responsiveness (10 points), Organization (25 points), Lease Space Requirements (45 points), Proposal costs (20 points)
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Summary
The Butler County Veterans Service Commission is seeking proposals for the lease of approximately 12,000 square feet of turn-key office space in central Butler County, Ohio, under Contract No. 2026-09-VSC5.
The leased space must be on a single floor within a single structure, providing private offices, reception and waiting areas, secure staff operations, ADA compliance, and parking for 40 to 60 vehicles. The initial lease term is desired to be not less than five years. The submission deadline is October 16, 2026, at 4:00 PM EST. Prospective offerors must register by October 9, 2026, and submit written questions by October 12, 2026. Required insurance includes commercial general liability of at least $1,000,000 per claim and $3,000,000 aggregate, along with automobile liability.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
11- Offeror’s cost proposal for the required services
- Vendor Information Form
- Civil Rights Compliance
- Delinquent Personal Property Tax Affidavit
- Non-Collusion Affidavit
- Independent Contractor form
- W-9 Form
- Electronic Payment form
- Certificate of commercial general liability insurance
- Proof of automobile liability
- References
- Submit to
- Butler County Veterans Service Commission, 315 High Street, 1st Floor, Hamilton, OH 45011
- Scope location
- Hamilton, OH
- Projected sq ft
- 12,000 sq ft
Questions about this RFP
How do I respond to this RFP from Butler County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Butler County Veterans Service Commission, 315 High Street, 1st Floor, Hamilton, OH 45011. For questions, contact Mike Farmer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Butler County in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Farmer at (555) 555-5555. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall responsiveness (10 points), Organization (25 points), Lease Space Requirements (45 points), Proposal costs (20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Butler County?
All active and historical solicitations from Butler County are tracked and searchable. As a county agency, Butler County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offeror’s cost proposal for the required services, Vendor Information Form, Civil Rights Compliance, Delinquent Personal Property Tax Affidavit, Non-Collusion Affidavit, Independent Contractor form, W. Review the full document from Butler County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hamilton, OH. The total projected area is 12000 sq ft. Review the full solicitation for detailed scope requirements.