Butler County Advertising Services for Veterans Services Commission RFP 2026-09-VSC4
Butler CountyCounty · Hamilton, OH- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Sep 2, 2026
- Contract term
- 2 years
- Primary contact
- Mike Farmer
- (513) 887-3601
The 30-second brief
The Butler County Veterans Service Commission (BCVSC) is seeking proposals for comprehensive advertising services for the period of January 1, 2027, through December 31, 2028. The scope of work includes traditional AM/FM radio, digital platforms (streaming audio, websites, podcasts), Over The Top (OTT) advertising, broadcast or cable news television, digital and static billboard displays, and social media management including monthly newsletter content development. The goal is to reach approximately 20,000 veterans and 3,500 surviving spouses in Butler County. Vendors must register by September 30, 2026, to receive Q&A updates. A proposal conference is scheduled for September 30, 2026, via WebEx. Proposals must be sealed and physically received by October 21, 2026, at 4:00 PM EST.
Line item budget, Budget narrative, Implementation plan, Qualifications and references, Delinquent Personal Property Tax Affidavit, Form Sub W-9, Proposal Title and Signature Page, Proposal Rates
Ability to cover multiple platforms (30%), Ability to tailor advertising to age ranges (25%), Total Proposal Price (25%), Original content creativity (10%), Ability to target Butler County residents (10%)
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Summary
The Butler County Veterans Service Commission (BCVSC) is seeking proposals for comprehensive advertising services for the period of January 1, 2027, through December 31, 2028.
The scope of work includes traditional AM/FM radio, digital platforms (streaming audio, websites, podcasts), Over The Top (OTT) advertising, broadcast or cable news television, digital and static billboard displays, and social media management including monthly newsletter content development. The goal is to reach approximately 20,000 veterans and 3,500 surviving spouses in Butler County. Vendors must register by September 30, 2026, to receive Q&A updates. A proposal conference is scheduled for September 30, 2026, via WebEx. Proposals must be sealed and physically received by October 21, 2026, at 4:00 PM EST.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Line item budget
- Budget narrative
- Implementation plan
- Qualifications and references
- Delinquent Personal Property Tax Affidavit
- Form Sub W-9
- Proposal Title and Signature Page
- Proposal Rates
REQUIRED ATTACHMENTS
5- Attachment A- BCVSC Boiler Plate Contract
- Attachment B- Delinquent Personal Property Tax Affidavit
- Attachment C- Form Sub W-9
- Attachment D- Bid Title and Signature Page
- Attachment E- Proposal Rates
- Submit to
- 315 High Street, 1st Floor, Hamilton, OH 45011
- Scope location
- Hamilton, OH
- Reported agency
- Butler County Veterans Service Commission
Questions about this RFP
How do I respond to this RFP from Butler County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 315 High Street, 1st Floor, Hamilton, OH 45011. For questions, contact Mike Farmer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Butler County in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Farmer at (513) 887-3601. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Line item budget, Budget narrative, Implementation plan, Qualifications and references, Delinquent Personal Property Tax Affidavit, Form Sub W-9, Proposal Title and Signature Page, Proposal Rates. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to cover multiple platforms (30%), Ability to tailor advertising to age ranges (25%), Total Proposal Price (25%), Original content creativity (10%), Ability to target Butler County residents (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Butler County?
All active and historical solicitations from Butler County are tracked and searchable. As a county agency, Butler County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A- BCVSC Boiler Plate Contract, Attachment B- Delinquent Personal Property Tax Affidavit, Attachment C- Form Sub W-9, Attachment D- Bid Title and Signature Page, Attachment E- Proposal Rate. Review the full document from Butler County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hamilton, OH. Review the full solicitation for detailed scope requirements.