Bunker Hill Community College Event Rentals and Related Services BHCEPT27, 2026
Bunker Hill Community CollegeHigher Ed · Boston, MA- Due
- Oct 30, 2026
- Deadline passed
- Posted
- Sep 28, 2026
- Contract term
- 3 years
The 30-second brief
Bunker Hill Community College seeks event rental equipment and related planning, delivery, installation, on-site support, breakdown, and removal for college events. The college requires recurring small events and larger ceremonies, including commencement, convocation, galas, orientations, and concerts across campuses in Charlestown and Chelsea, Massachusetts. The scope encompasses folding and garden chairs, 60-inch round, banquet, pedestal, and specialty tables, linens, pipe and drape, staging, flooring, tenting, canopies, lighting, sound, and generators. The anticipated initial term is three years with an estimated annual spending around $200,000 for approximately 125 special events. Proposals are due by October 30, 2026, with questions due by October 23, 2026, and service start anticipated on December 1, 2026. Evaluation criteria emphasize experience, operational approach, equipment quality, pricing, and reporting controls.
Comparable experience, references, and capacity 20 points, Operational approach, staffing, logistics, and event support 25 points, Equipment quality, safety, accessibility, and contingency planning 20 points, Price completeness, scenario totals, and overall cost 25 points, Reporting, invoicing controls, and account management 10 points
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Summary
Bunker Hill Community College seeks event rental equipment and related planning, delivery, installation, on-site support, breakdown, and removal for college events.
The college requires recurring small events and larger ceremonies, including commencement, convocation, galas, orientations, and concerts across campuses in Charlestown and Chelsea, Massachusetts. The scope encompasses folding and garden chairs, 60-inch round, banquet, pedestal, and specialty tables, linens, pipe and drape, staging, flooring, tenting, canopies, lighting, sound, and generators. The anticipated initial term is three years with an estimated annual spending around $200,000 for approximately 125 special events. Proposals are due by October 30, 2026, with questions due by October 23, 2026, and service start anticipated on December 1, 2026. Evaluation criteria emphasize experience, operational approach, equipment quality, pricing, and reporting controls.
EVALUATION CRITERIA
17- Comparable experience
- References
- Capacity 20 points
- Operational approach
- Staffing
- Logistics
- Event support 25 points
- Equipment quality
- Safety
- Accessibility
- Contingency planning 20 points
- Price completeness
- Scenario totals
- Overall cost 25 points
- Reporting
- Invoicing controls
- Account management 10 points
REQUIRED ATTACHMENTS
6- Massachusetts Standard Contract Form
- Commonwealth Terms and Conditions
- Technical proposal
- Price proposal
- Client references
- Proof of insurance
- Submit to
- [email protected]
- Scope location
- Charlestown, MA
Questions about this RFP
How do I respond to this RFP from Bunker Hill Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Bunker Hill Community College in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Comparable experience, references, and capacity 20 points, Operational approach, staffing, logistics, and event support 25 points, Equipment quality, safety, accessibility, and contingency planning 20..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bunker Hill Community College?
All active and historical solicitations from Bunker Hill Community College are tracked and searchable. As a higher ed agency, Bunker Hill Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Massachusetts Standard Contract Form, Commonwealth Terms and Conditions, technical proposal, price proposal, client references, proof of insurance. Review the full document from Bunker Hill Community College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charlestown, MA. Review the full solicitation for detailed scope requirements.