Bunker Hill Community College Event Planning and Rental Services RFP #BHCEVT27
Bunker Hill Community CollegeHigher Ed · Boston, MA- Due
- Aug 14, 2026
- Deadline passed
- Contract term
- 3 years
The 30-second brief
Bunker Hill Community College (BHCC) seeks qualified firms to provide event production services, audiovisual support, technical consulting, livestreaming services, equipment rental, and venue technology assessment services. The successful contractor will support college-sponsored events, ceremonies, conferences, cultural programs, fundraising events, and academic activities. Services include event production management, sound system deployment, projection systems, LED lighting systems, portable staging, and technical consulting. The contract term is from August 27, 2026, through June 30, 2029, with two additional one-year renewal options. Proposals are due by August 14, 2026.
Proposer Experience and Qualifications 30%, Operational Plan and Staffing 25%, Technical Consulting Capability 20%, Cost Proposal 15%, References and Past Performance 10%
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Summary
Bunker Hill Community College (BHCC) seeks qualified firms to provide event production services, audiovisual support, technical consulting, livestreaming services, equipment rental, and venue technology assessment services.
The successful contractor will support college-sponsored events, ceremonies, conferences, cultural programs, fundraising events, and academic activities. Services include event production management, sound system deployment, projection systems, LED lighting systems, portable staging, and technical consulting. The contract term is from August 27, 2026, through June 30, 2029, with two additional one-year renewal options. Proposals are due by August 14, 2026.
EVALUATION CRITERIA
5- Proposer Experience and Qualifications 30%
- Operational Plan and Staffing 25%
- Technical Consulting Capability 20%
- Cost Proposal 15%
- References and Past Performance 10%
REQUIRED ATTACHMENTS
13- Cover Sheet and Authorized Signature
- Responsiveness Documents
- Company Qualifications
- Relevant Experience
- Operational Approach and Staffing
- Technical Consulting Methodology
- Safety and Risk Management
- Cost Proposal
- References
- Business Continuity Plan
- Certificates of Insurance
- Audited financial statements
- Client reference letters
- Submit to
- [email protected]
- Duration
- 36 months
Questions about this RFP
How do I respond to this RFP from Bunker Hill Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 14, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Bunker Hill Community College in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer Experience and Qualifications 30%, Operational Plan and Staffing 25%, Technical Consulting Capability 20%, Cost Proposal 15%, References and Past Performance 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bunker Hill Community College?
All active and historical solicitations from Bunker Hill Community College are tracked and searchable. As a higher ed agency, Bunker Hill Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Sheet and Authorized Signature, Responsiveness Documents, Company Qualifications, Relevant Experience, Operational Approach and Staffing, Technical Consulting Methodology, Safety and Risk Manage. Review the full document from Bunker Hill Community College for the complete list.