Buncombe County Schools Clyde A. Erwin Middle School Roof Replacement Project REBID RFP 13-25 2025
Buncombe County SchoolsSchool · Asheville, NC- Due
- Nov 24, 2025
- Deadline passed
- Posted
- Nov 13, 2025
- Duration
- 8 months
- Primary contact
- Brad Howard
- (919) 465-1762
The 30-second brief
Buncombe County Schools (BCS) is soliciting proposals for the Clyde A. Erwin Middle School Roof Replacement Project (REBID RFP #13-25). The scope of work consists of furnishing all labor, materials, equipment, and permits for the installation of a retrofit standing seam metal roofing system over existing roofs, including trim, flashings, gutters, and downspouts. The project requires a 50-year material warranty and a 30-year weathertightness warranty. A pre-bid meeting/site visit is available upon request to Sam Interlicchia. Bidders must provide a 5% bid bond for projects over $300,000 and meet a 10% HUB participation goal. Proposals are due by 12:00 p.m. EST on November 24, 2025, at the Buncombe County Board of Education Purchasing Office.
Bid Proposal Form, Certification of Financial Condition, Customer Reference Form, Bid Bond, Minority Business (HUB) Forms
Lowest price, responsive and responsible bidder, past performance, references, financial stability
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Summary
Buncombe County Schools (BCS) is soliciting proposals for the Clyde A. Erwin Middle School Roof Replacement Project (REBID RFP #13-25).
The scope of work consists of furnishing all labor, materials, equipment, and permits for the installation of a retrofit standing seam metal roofing system over existing roofs, including trim, flashings, gutters, and downspouts. The project requires a 50-year material warranty and a 30-year weathertightness warranty. A pre-bid meeting/site visit is available upon request to Sam Interlicchia. Bidders must provide a 5% bid bond for projects over $300,000 and meet a 10% HUB participation goal. Proposals are due by 12:00 p.m. EST on November 24, 2025, at the Buncombe County Board of Education Purchasing Office.
EVALUATION CRITERIA
5- Lowest price
- Responsive and responsible bidder
- Past performance
- References
- Financial stability
REQUIRED DELIVERABLES
5- Bid Proposal Form
- Certification of Financial Condition
- Customer Reference Form
- Bid Bond
- Minority Business (HUB) Forms
REQUIRED ATTACHMENTS
5- Bid Proposal Form
- Financial Resources Form
- Reference Forms
- Bid Bond Form
- Minority Business (HUB) Forms
REQUIRED STAFFING
two (2) persons for one (1) workday for roof cutting/patching
- Submit to
- 175 Bingham Road, Asheville NC 28806
- Scope location
- Asheville, NC
Questions about this RFP
How do I respond to this RFP from Buncombe County Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 24, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 175 Bingham Road, Asheville NC 28806. For questions, contact Brad Howard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Buncombe County Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brad Howard at (919) 465-1762. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: two (2) persons for one (1) workday for roof cutting/patching. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Proposal Form, Certification of Financial Condition, Customer Reference Form, Bid Bond, Minority Business (HUB) Forms. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest price, responsive and responsible bidder, past performance, references, financial stability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Buncombe County Schools?
All active and historical solicitations from Buncombe County Schools are tracked and searchable. As a school agency, Buncombe County Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 8 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal Form, Financial Resources Form, Reference Forms, Bid Bond Form, Minority Business (HUB) Forms. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Buncombe County Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Asheville, NC. Review the full solicitation for detailed scope requirements.