Buffalo Public Schools Musical Instrument Repair and Tuning Services RFP 27-0627E5-003 2026
Buffalo City School DistrictSchool · Buffalo, NY- Due
- Jul 10, 2026
- Deadline passed
- Posted
- Jun 15, 2026
- Contract term
- 1 year
- Primary contact
- James Schwanz
The 30-second brief
Buffalo Public Schools is seeking vendors for musical instrument tuning and repair services for the 2026-2027 school year, covering approximately 65 pianos and various band/orchestra instruments. Proposals are due July 10, 2026.
Cost proposal, Written service report, Sterilization method, Client references
Cost (40), Technician Experience (20), Prior Experience with BPS (20), Turnaround Time (10), Emergency Repair Ability (10)
Hear what Buffalo City School District plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Buffalo Public Schools is seeking vendors for musical instrument tuning and repair services for the 2026-2027 school year, covering approximately 65 pianos and various band/orchestra instruments. Proposals are due July 10, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Cost proposal
- Written service report
- Sterilization method
- Client references
REQUIRED ATTACHMENTS
6- Offering Questionnaire
- W-9
- Certificate of Liability Insurance
- Equal Employment Opportunity Employee Information Report
- Non-Collusive Bidding Certification
- Client References
- Submit to
- https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities
- Duration
- 72 months
- Scope location
- Buffalo, NY
- Reported agency
- Buffalo Public Schools
Questions about this RFP
How do I respond to this RFP from Buffalo City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities. For questions, contact James Schwanz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Buffalo City School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Schwanz. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cost proposal, Written service report, Sterilization method, Client references. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (40), Technician Experience (20), Prior Experience with BPS (20), Turnaround Time (10), Emergency Repair Ability (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Buffalo City School District?
All active and historical solicitations from Buffalo City School District are tracked and searchable. As a school agency, Buffalo City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offering Questionnaire, W-9, Certificate of Liability Insurance, Equal Employment Opportunity Employee Information Report, Non-Collusive Bidding Certification, Client References. Review the full document from Buffalo City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, NY. Review the full solicitation for detailed scope requirements.