Buffalo Public Schools - Management Storage and Distribution of Instructional Science Material - RFP 27-0627E6-047 (2026)
Buffalo City School DistrictSchool · Buffalo, NY- Due
- Aug 28, 2026
- Deadline passed
- Posted
- Aug 3, 2026
- Contract term
- 1 year
- Primary contact
- Tatiana Merrick
- (716) 816-3000
The 30-second brief
Buffalo Public Schools is seeking a comprehensive vendor to manage, maintain, and house a Science Material Center and support the BPS K-8 Science Education Program, including curriculum refurbishment, inventory management, and distribution of instructional science kits to elementary and middle schools. The scope includes storing and refurbishing grade-specific hands-on science kits, managing teacher orders, fulfilling requests within 5-7 business days, inventory tracking of consumable and non-consumable items, staffing the center, and potentially relocating the facility. Proposals are due by August 28, 2026, via the BPS Bonfire portal. Evaluation is based on a 100-point scale including cost, facility capability, program management, curriculum alignment, data collection, and relevant experience.
COST (must be largest component) 40, Ability to House a Science Material Center 20, Management of the Science Material Center and the BPS K-8 Science Kit Program and ability to produce requested data 25, Curriculum Alignment and Evaluation 5, Collect Required Data 5, Relevant Experience 5
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Summary
Buffalo Public Schools is seeking a comprehensive vendor to manage, maintain, and house a Science Material Center and support the BPS K-8 Science Education Program, including curriculum refurbishment, inventory management, and distribution of instructional science kits to elementary and middle schools.
The scope includes storing and refurbishing grade-specific hands-on science kits, managing teacher orders, fulfilling requests within 5-7 business days, inventory tracking of consumable and non-consumable items, staffing the center, and potentially relocating the facility. Proposals are due by August 28, 2026, via the BPS Bonfire portal. Evaluation is based on a 100-point scale including cost, facility capability, program management, curriculum alignment, data collection, and relevant experience.
EVALUATION CRITERIA
COST (must be largest component) 40, Ability to House a Science Material Center 20, Management of the Science Material Center and the BPS K-8 Science Kit Program and ability to produce requested data 25, Curriculum Alignment and Evaluation 5, Collect Required Data 5, Relevant Experience 5
REQUIRED ATTACHMENTS
12- Offering Questionnaire
- Current Certificate of Liability Insurance
- Equal Employment Opportunity Employee Information Report
- Non-Collusive Bidding Certification
- Client references
- Cost proposal
- Disclosure Narrative
- Debarment Narrative
- Certifications such as MBE/WBE/SDVOB
- Policy 5414 Compliance Narrative
- Subcontractor Documentation
- Anti-Lobbying Narrative
- Submit to
- https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities
- Duration
- 84 months
- Scope location
- Buffalo, NY
- Reported agency
- Buffalo Public Schools
Questions about this RFP
How do I respond to this RFP from Buffalo City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities. For questions, contact Tatiana Merrick.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Buffalo City School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tatiana Merrick at (716) 816-3000. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "COST (must be largest component) 40, Ability to House a Science Material Center 20, Management of the Science Material Center and the BPS K-8 Science Kit Program and ability to produce requested data..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Buffalo City School District?
All active and historical solicitations from Buffalo City School District are tracked and searchable. As a school agency, Buffalo City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offering Questionnaire, Current Certificate of Liability Insurance, Equal Employment Opportunity Employee Information Report, Non-Collusive Bidding Certification, client references, Cost proposal, Dis. Review the full document from Buffalo City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, NY. Review the full solicitation for detailed scope requirements.