Buffalo Public Schools HVAC Split System and Rooftop Unit Replacement RFP 2026
Buffalo City School DistrictSchool · Buffalo, NY- Due
- Aug 17, 2026
- Deadline passed
- Posted
- Aug 1, 2026
- Primary contact
- Kael Haddad
The 30-second brief
Buffalo Public Schools is soliciting proposals for architectural and engineering design services to replace HVAC split systems and rooftop units at various school locations. Proposals are due by August 17, 2026.
Existing condition surveys, Verification of equipment sizes, Replacement solutions, Construction documents, NYSED documentation, Bid phase support, Construction administration services, Record drawings, AutoCAD files
Cost competitiveness, Experience of firm and personnel, Overall project approach, Clarity of proposal, Design schedule
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Summary
Buffalo Public Schools is soliciting proposals for architectural and engineering design services to replace HVAC split systems and rooftop units at various school locations. Proposals are due by August 17, 2026.
EVALUATION CRITERIA
5- Cost competitiveness
- Experience of firm and personnel
- Overall project approach
- Clarity of proposal
- Design schedule
REQUIRED DELIVERABLES
9- Existing condition surveys
- Verification of equipment sizes
- Replacement solutions
- Construction documents
- NYSED documentation
- Bid phase support
- Construction administration services
- Record drawings
- AutoCAD files
REQUIRED ATTACHMENTS
11- Executive Summary
- Organizational Chart
- Staff Workload Allocation
- Estimated Personnel Hours and Hourly Rates
- Consultant Agreement Statement
- Fee Proposal
- Insurance Certification
- Company profile
- Staff resumes
- Professional licenses
- Relevant NYSED project experience
REQUIRED STAFFING
Architectural staff, Engineering staff
- Submit to
- [email protected]
- Scope location
- Buffalo, NY
- Reported agency
- Buffalo Public Schools
Questions about this RFP
How do I respond to this RFP from Buffalo City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kael Haddad.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Buffalo City School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kael Haddad. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Architectural staff, Engineering staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Existing condition surveys, Verification of equipment sizes, Replacement solutions, Construction documents, NYSED documentation, Bid phase support, Construction administration services, Record drawings, AutoCAD files. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost competitiveness, Experience of firm and personnel, Overall project approach, Clarity of proposal, Design schedule" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Buffalo City School District?
All active and historical solicitations from Buffalo City School District are tracked and searchable. As a school agency, Buffalo City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Executive Summary, Organizational Chart, Staff Workload Allocation, Estimated Personnel Hours and Hourly Rates, Consultant Agreement Statement, Fee Proposal, Insurance Certification, Company profile,. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Buffalo City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buffalo, NY. Review the full solicitation for detailed scope requirements.