Brockton Public Schools Districtwide Managed Print Services RFP 2026
Brockton School DistrictSchool · Brockton, MA- Due
- Jul 10, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Christopher Illescas
- (508) 580-7000
The 30-second brief
Brockton Public Schools is seeking a vendor to transition its decentralized fleet of 1,788 print devices to a centrally managed, consolidated environment. The three-year contract covers hardware, software, and maintenance with a $500,000 estimated annual value.
Fleet Consolidation Plan & Methodology, Print Management Software & Policy Enforcement, Secure Pull-Printing Solution, Supply Management Model, Service Levels & Response Time, Reporting & Program Transparency, Total Cost of Ownership & Price Proposal, Implementation Plan & Transition Management
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Summary
Brockton Public Schools is seeking a vendor to transition its decentralized fleet of 1,788 print devices to a centrally managed, consolidated environment. The three-year contract covers hardware, software, and maintenance with a $500,000 estimated annual value.
EVALUATION CRITERIA
8- Fleet Consolidation Plan & Methodology
- Print Management Software & Policy Enforcement
- Secure Pull-Printing Solution
- Supply Management Model
- Service Levels & Response Time
- Reporting & Program Transparency
- Total Cost of Ownership & Price Proposal
- Implementation Plan & Transition Management
REQUIRED ATTACHMENTS
6- Technical Proposal
- Price Proposal (Appendix A)
- Non-Collusion Form
- Tax Compliance Certification
- References
- Mandatory Pricing Certification
- Submit to
- 43 Crescent Street, Brockton, MA 02301
- Scope location
- Brockton, MA
- Reported agency
- Brockton Public Schools
Questions about this RFP
How do I respond to this RFP from Brockton School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 43 Crescent Street, Brockton, MA 02301. For questions, contact Christopher Illescas.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Brockton School District in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher Illescas at (508) 580-7000. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Fleet Consolidation Plan & Methodology, Print Management Software & Policy Enforcement, Secure Pull-Printing Solution, Supply Management Model, Service Levels & Response Time, Reporting & Program Tran..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Brockton School District?
All active and historical solicitations from Brockton School District are tracked and searchable. As a school agency, Brockton School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, Price Proposal (Appendix A), Non-Collusion Form, Tax Compliance Certification, References, Mandatory Pricing Certification. Review the full document from Brockton School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brockton, MA. Review the full solicitation for detailed scope requirements.