Borough of Phoenixville Tree Assessment Services RFP 2026
Borough of PhoenixvilleCity · Phoenixville, PA- Due
- Jun 2, 2026
- Deadline passed
- Posted
- May 4, 2026
- Primary contact
- E. Jean Krack
- (610) 933-8801
The 30-second brief
The Borough of Phoenixville is requesting proposals for Tree Assessment Services to manage its urban forest of approximately 2,800 regulated trees. The selected Certified Arborist will perform a comprehensive inventory, detailed health and growth assessments (including DBH, height, and canopy coverage), and Level 2 risk assessments. Deliverables include inspections, risk assessment reports, and prioritized maintenance/removal lists. Requirements include ISA Certified Arborist credentials, adherence to ANSI A300 and Z133 standards, and GIS/ArcGIS familiarity. Proposals must be submitted as a PDF via email by 11:00 am on June 2, 2026. A question deadline is set for May 26, 2026.
Comprehensive Inventory, Health and Growth Assessment, Risk Assessment Reports, Removal and Maintenance List, Analysis Summary
Qualifications of specific individuals, specific method or techniques, reasonableness of schedule, overall cost
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Summary
The Borough of Phoenixville is requesting proposals for Tree Assessment Services to manage its urban forest of approximately 2,800 regulated trees.
The selected Certified Arborist will perform a comprehensive inventory, detailed health and growth assessments (including DBH, height, and canopy coverage), and Level 2 risk assessments. Deliverables include inspections, risk assessment reports, and prioritized maintenance/removal lists. Requirements include ISA Certified Arborist credentials, adherence to ANSI A300 and Z133 standards, and GIS/ArcGIS familiarity. Proposals must be submitted as a PDF via email by 11:00 am on June 2, 2026. A question deadline is set for May 26, 2026.
EVALUATION CRITERIA
4- Qualifications of specific individuals
- Specific method or techniques
- Reasonableness of schedule
- Overall cost
REQUIRED DELIVERABLES
5- Comprehensive Inventory
- Health and Growth Assessment
- Risk Assessment Reports
- Removal and Maintenance List
- Analysis Summary
REQUIRED ATTACHMENTS
9- Transmittal Letter
- Overview
- Summary of Qualifications
- Conflicts of Interest
- Comprehensive Fee Proposal
- Respondent’s Affidavit
- Affidavit of Non-Collusion
- Non-Discrimination Affidavit
- Certificate of Insurance
REQUIRED STAFFING
ISA Certified Arborist, Team Member
- Submit to
- [email protected]
- Scope location
- Phoenixville, PA
Questions about this RFP
How do I respond to this RFP from Borough of Phoenixville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact E. Jean Krack.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Borough of Phoenixville in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is E. Jean Krack at (610) 933-8801. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: ISA Certified Arborist, Team Member. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive Inventory, Health and Growth Assessment, Risk Assessment Reports, Removal and Maintenance List, Analysis Summary. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of specific individuals, specific method or techniques, reasonableness of schedule, overall cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Borough of Phoenixville?
All active and historical solicitations from Borough of Phoenixville are tracked and searchable. As a city agency, Borough of Phoenixville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal Letter, Overview, Summary of Qualifications, Conflicts of Interest, Comprehensive Fee Proposal, Respondent’s Affidavit, Affidavit of Non-Collusion, Non-Discrimination Affidavit, Certificat. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Borough of Phoenixville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Phoenixville, PA. Review the full solicitation for detailed scope requirements.