Borough of Phoenixville Tree Removal Services for 2026 RFP
Borough of PhoenixvilleCity · Phoenixville, PA- Due
- Jan 7, 2026
- Deadline passed
- Posted
- Dec 12, 2025
- Contract term
- 1 year
- Primary contact
- E. Jean Krack
- (610) 933-8801
The 30-second brief
The Borough of Phoenixville is soliciting sealed proposals for tree removal services for the 2026 calendar year. The scope of work includes the removal and stump grinding of approximately 59 borough-regulated street trees ranging from 4 to over 40 inches DBH (Diameter at Breast Height). Contractors must be ISA certified arborists, maintain a Pennsylvania Department of Agriculture Spotted Lanternfly permit, and adhere to Pennsylvania Prevailing Wage requirements. Deliverables include tree removal, stump grinding to a 4-inch depth, backfilling with topsoil, and grass seeding. Proposals are due by January 7, 2026, at 11:00 AM EST, with a mandatory hard copy and electronic submission to the Borough Manager. A question deadline is set for December 29, 2025.
Letter of Transmittal, Company Information, References, Conflicts of Interest Disclosure, Bid Form, Respondent's Affidavit, Affidavit of Non-collusion, Non-discrimination Affidavit, Public Works Employment Verification Form, Spotted Lanternfly Permit
Maximum benefit to the Borough, qualifications, bid price, experience
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Summary
The Borough of Phoenixville is soliciting sealed proposals for tree removal services for the 2026 calendar year.
The scope of work includes the removal and stump grinding of approximately 59 borough-regulated street trees ranging from 4 to over 40 inches DBH (Diameter at Breast Height). Contractors must be ISA certified arborists, maintain a Pennsylvania Department of Agriculture Spotted Lanternfly permit, and adhere to Pennsylvania Prevailing Wage requirements. Deliverables include tree removal, stump grinding to a 4-inch depth, backfilling with topsoil, and grass seeding. Proposals are due by January 7, 2026, at 11:00 AM EST, with a mandatory hard copy and electronic submission to the Borough Manager. A question deadline is set for December 29, 2025.
EVALUATION CRITERIA
4- Maximum benefit to the Borough
- Qualifications
- Bid price
- Experience
REQUIRED DELIVERABLES
10- Letter of Transmittal
- Company Information
- References
- Conflicts of Interest Disclosure
- Bid Form
- Respondent's Affidavit
- Affidavit of Non-collusion
- Non-discrimination Affidavit
- Public Works Employment Verification Form
- Spotted Lanternfly Permit
REQUIRED ATTACHMENTS
5- Attachment A- Scope of Work
- Attachment B- Instructions to Contractors
- Bid Form
- Prevailing Wage Project Rates
- Addendum I
REQUIRED STAFFING
ISA Certified Arborist
- Submit to
- 351 Bridge Street, 2nd Floor, Phoenixville, PA 19460
- Scope location
- Phoenixville, PA
Questions about this RFP
How do I respond to this RFP from Borough of Phoenixville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 351 Bridge Street, 2nd Floor, Phoenixville, PA 19460. For questions, contact E. Jean Krack.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Borough of Phoenixville in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is E. Jean Krack at (610) 933-8801. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: ISA Certified Arborist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter of Transmittal, Company Information, References, Conflicts of Interest Disclosure, Bid Form, Respondent's Affidavit, Affidavit of Non-collusion, Non-discrimination Affidavit, Public Works Employment Verification Form, Spotted Lanternfly Permit. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Maximum benefit to the Borough, qualifications, bid price, experience" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Borough of Phoenixville?
All active and historical solicitations from Borough of Phoenixville are tracked and searchable. As a city agency, Borough of Phoenixville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A- Scope of Work, Attachment B- Instructions to Contractors, Bid Form, Prevailing Wage Project Rates, Addendum I. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Borough of Phoenixville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Phoenixville, PA. Review the full solicitation for detailed scope requirements.