Board of Library Commissioners - RFR 26-109 Genealogy Database Electronic Resources - BD-26-1007-1007C-1007L-124685 (2026)
Massachusetts Board of Library Commissioners | Commonwealth of MassachusettsState · Boston, MA- Due
- Mar 16, 2026
- Deadline passed
- Posted
- Jan 23, 2026
- Contract term
- 5 years
- Primary contact
- Tanesha Deane
- (617) 725-1860 ext 241
The 30-second brief
The Massachusetts Board of Library Commissioners seeks proposals from online content providers, publishers, and value-added resellers for licensed access to electronic resources, databases, and digital collections for family history and genealogy research with remote access for public, academic, and school libraries and library patrons. Named assets and places include Massachusetts libraries, schools, and library consortia, with access authenticated via IP, HTML5 geolocation, or library card ID. The procurement ID is RFR 26-109, COMMBUYS Bid# BD-26-1007-1007C-1007L-124685. The contract term is 5 years, comprising an initial 2-year duration (July 1, 2026 - June 30, 2028) and three 1-year renewal options through June 30, 2031. Submission deadline is March 16, 2026 at 3:00 PM via COMMBUYS. Requirements include WCAG 2.2 AA digital accessibility compliance, Accessibility Conformance Reports (ACR), Vendor Digital Accessibility Questionnaire, business references, a minimum 1% Supplier Diversity Program (SDP) financial commitment, and a Prompt Payment Discount (PPD) form. Evaluation criteria include Narrative Proposal (5 points), Cost Proposal (20 points), Content (20 points), Bidder Presentation/Product Trials (20 points), Supplier Diversity Program (25 points), and Support and Communication (10 points).
Narrative Proposal (5 points), Cost Proposal (20 points), Content (20 points), Bidder Presentation/Product Trials (20 points), Supplier Diversity Program (25 points), Support and Communication (10 points)
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Summary
The Massachusetts Board of Library Commissioners seeks proposals from online content providers, publishers, and value-added resellers for licensed access to electronic resources, databases, and digital collections for family history and genealogy research with remote access for public, academic, and school libraries and library patrons.
Named assets and places include Massachusetts libraries, schools, and library consortia, with access authenticated via IP, HTML5 geolocation, or library card ID. The procurement ID is RFR 26-109, COMMBUYS Bid# BD-26-1007-1007C-1007L-124685. The contract term is 5 years, comprising an initial 2-year duration (July 1, 2026 - June 30, 2028) and three 1-year renewal options through June 30, 2031. Submission deadline is March 16, 2026 at 3:00 PM via COMMBUYS. Requirements include WCAG 2.2 AA digital accessibility compliance, Accessibility Conformance Reports (ACR), Vendor Digital Accessibility Questionnaire, business references, a minimum 1% Supplier Diversity Program (SDP) financial commitment, and a Prompt Payment Discount (PPD) form. Evaluation criteria include Narrative Proposal (5 points), Cost Proposal (20 points), Content (20 points), Bidder Presentation/Product Trials (20 points), Supplier Diversity Program (25 points), and Support and Communication (10 points).
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
10- Narrative Proposal
- Cost Proposal
- Accessibility Conformance Report
- Vendor Digital Accessibility Questionnaire
- Business Reference Form
- Supplier Diversity Form
- Prompt Payment Discount Form
- RFR Submission Checklist
- Authorization for Electronic Funds Transfer
- W9 Form
- Submit to
- https://www.commbuys.com
- Duration
- 60 months
- Scope location
- Boston, MA
- Reported agency
- Board of Library Commissioners
Questions about this RFEI
How do I respond to this RFEI from Massachusetts Board of Library Commissioners | Commonwealth of Massachusetts?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.commbuys.com. For questions, contact Tanesha Deane.
Can small businesses or minority-owned firms bid on this RFEI?
Most government agencies, including Massachusetts Board of Library Commissioners | Commonwealth of Massachusetts in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFEI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tanesha Deane at (617) 725-1860 ext 241. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Narrative Proposal (5 points), Cost Proposal (20 points), Content (20 points), Bidder Presentation/Product Trials (20 points), Supplier Diversity Program (25 points), Support and Communication (10 poi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Massachusetts Board of Library Commissioners | Commonwealth of Massachusetts?
All active and historical solicitations from Massachusetts Board of Library Commissioners | Commonwealth of Massachusetts are tracked and searchable. As a state agency, Massachusetts Board of Library Commissioners | Commonwealth of Massachusetts regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFEI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Narrative Proposal, Cost Proposal, Accessibility Conformance Report, Vendor Digital Accessibility Questionnaire, Business Reference Form, Supplier Diversity Form, Prompt Payment Discount Form, RFR Sub. Review the full document from Massachusetts Board of Library Commissioners | Commonwealth of Massachusetts for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Boston, MA. Review the full solicitation for detailed scope requirements.
