Bismarck Public Schools - Purchasing Card Program RFP 2026
Bismarck Public School District 1School · Bismarck, ND- Due
- Nov 20, 2026
- 9 days left
- Posted
- Oct 22, 2026
- Primary contact
- Darin Scherr
- (701) 323-4058
The 30-second brief
Bismarck Public Schools is soliciting proposals for a comprehensive purchasing card (P-Card) program for all district facilities, with an estimated annual purchasing card expenditure of approximately $13,000,000. The scope of services includes physical and optional virtual purchasing cards, card issuance and cancellation, configurable per-transaction and monthly limits, merchant-category controls, real-time alerts and suspension, role-based administration, transaction exports, fraud detection, zero-liability terms, dispute and chargeback support, monthly statements, administrator training, and dedicated implementation and ongoing service support. Proposals are due by November 20, 2026, at 3:00 pm local time, with written questions due by November 13, 2026. Submissions may be sent via e-mail to [email protected] or provided at 128 Soo Line Drive, Bismarck, ND 58501. The evaluation framework emphasizes financial return and rebate structure (35 points), reporting and accounting integration (25 points), internal controls and fraud prevention (15 points), customer service and implementation (15 points), and community and district involvement (10 points).
Physical and optional virtual purchasing cards, Card issuance and cancellation, Configurable per transaction and monthly limits, Merchant-category controls, Real-time alerts and suspension, Role-based administration, Transaction exports, Fraud detection, Zero-liability terms where applicable, Dispute and chargeback support, Monthly statements, Administrator training, Dedicated implementation and ongoing service support
Financial return and rebate structure (35 points), Reporting and accounting integration (25 points), Internal controls and fraud prevention (15 points), Customer service and implementation (15 points), Community and district involvement (10 points)
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Summary
Bismarck Public Schools is soliciting proposals for a comprehensive purchasing card (P-Card) program for all district facilities, with an estimated annual purchasing card expenditure of approximately $13,000,000.
The scope of services includes physical and optional virtual purchasing cards, card issuance and cancellation, configurable per-transaction and monthly limits, merchant-category controls, real-time alerts and suspension, role-based administration, transaction exports, fraud detection, zero-liability terms, dispute and chargeback support, monthly statements, administrator training, and dedicated implementation and ongoing service support. Proposals are due by November 20, 2026, at 3:00 pm local time, with written questions due by November 13, 2026. Submissions may be sent via e-mail to [email protected] or provided at 128 Soo Line Drive, Bismarck, ND 58501. The evaluation framework emphasizes financial return and rebate structure (35 points), reporting and accounting integration (25 points), internal controls and fraud prevention (15 points), customer service and implementation (15 points), and community and district involvement (10 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
13- Physical and optional virtual purchasing cards
- Card issuance and cancellation
- Configurable per transaction and monthly limits
- Merchant-category controls
- Real-time alerts and suspension
- Role-based administration
- Transaction exports
- Fraud detection
- Zero-liability terms where applicable
- Dispute and chargeback support
- Monthly statements
- Administrator training
- Dedicated implementation and ongoing service support
REQUIRED ATTACHMENTS
13- Executive summary
- Company qualifications
- Functional and security response
- Detailed pricing and rebate schedule
- Implementation plan
- References
- Community and district involvement statement
- Exceptions to proposed contract terms
- Sample agreement
- Service-level commitments
- Data security documentation
- Attachment A — Bidder Financial Schedule
- Attachment B — Vendor Response Checklist
- Submit to
- [email protected] or 128 Soo Line Drive, Bismarck, ND 58501
- Scope location
- Bismarck, ND
- Reported agency
- Bismarck Public Schools
Questions about this RFP
How do I respond to this RFP from Bismarck Public School District 1?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or 128 Soo Line Drive, Bismarck, ND 58501. For questions, contact Darin Scherr.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Bismarck Public School District 1 in ND, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Darin Scherr at (701) 323-4058. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Physical and optional virtual purchasing cards, Card issuance and cancellation, Configurable per transaction and monthly limits, Merchant-category controls, Real-time alerts and suspension, Role-based administration, Transaction exports, Fraud detection, Zero-liability terms where applicable, Disput. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Financial return and rebate structure (35 points), Reporting and accounting integration (25 points), Internal controls and fraud prevention (15 points), Customer service and implementation (15 points)..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bismarck Public School District 1?
All active and historical solicitations from Bismarck Public School District 1 are tracked and searchable. As a school agency, Bismarck Public School District 1 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Executive summary, Company qualifications, Functional and security response, Detailed pricing and rebate schedule, Implementation plan, References, Community and district involvement statement, Except. Review the full document from Bismarck Public School District 1 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bismarck, ND. Review the full solicitation for detailed scope requirements.