Birdville Independent School District - After-Hours Security Patrol Services - RFCSP 006-27 (2026)
Birdville Independent School DistrictSchool · North Richland Hills, TX- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Sep 15, 2026
- Contract term
- 1 year
- Primary contact
- Kelly Cruz
- (817) 547-5624
The 30-second brief
Birdville Independent School District is soliciting competitive sealed proposals for unarmed security guard services and patrol operations for facilities maintenance, transportation department, and surrounding district properties in Haltom City, Texas. The selected contractor will provide vehicle and foot patrols, mobile patrols, electronic checkpoint tracking, daily activity reports, and incident reports to protect district facilities, vehicles, equipment, and school buses. The estimated annual expenditure is approximately $147,784, based on approximately 5,634 regular service hours and 144 holiday service hours annually. The initial contract term is effective from January 1, 2027 through December 31, 2027, with four additional one-year renewal options up to a total of five years. Proposals are due by October 15, 2026 at 2:00 PM CT, with a question deadline of October 7, 2026. Required submissions include W-9, Conflict of Interest Questionnaire (CIQ), Form 1295, Pre-Service Affidavit, Texas DPS Security Services Contractor License, Certificate of Insurance, sample Daily Activity Report (DAR), sample Incident Report, uniform and vehicle appearance documentation, and years in business verification. Evaluation is based on purchase price (40%), extent to which services meet district needs (30%), reputation (20%), quality of goods/services (9%), and HUB participation (1%).
Unarmed Security Patrol Officer - Hourly Rate, Holiday Coverage Rate - Hourly Rate, Overtime Rate - Hourly Rate, Security Vehicle Fee - Per Month
Purchase Price - Fees and Associated Costs (40%), Extent to Which the Services Meet the District's Needs (30%), Reputation of the Proposer and the Proposer's Goods or Services (20%), Quality of the Proposer's Goods or Services (9%), The impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses (1%)
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Summary
Birdville Independent School District is soliciting competitive sealed proposals for unarmed security guard services and patrol operations for facilities maintenance, transportation department, and surrounding district properties in Haltom City, Texas.
The selected contractor will provide vehicle and foot patrols, mobile patrols, electronic checkpoint tracking, daily activity reports, and incident reports to protect district facilities, vehicles, equipment, and school buses. The estimated annual expenditure is approximately $147,784, based on approximately 5,634 regular service hours and 144 holiday service hours annually. The initial contract term is effective from January 1, 2027 through December 31, 2027, with four additional one-year renewal options up to a total of five years. Proposals are due by October 15, 2026 at 2:00 PM CT, with a question deadline of October 7, 2026. Required submissions include W-9, Conflict of Interest Questionnaire (CIQ), Form 1295, Pre-Service Affidavit, Texas DPS Security Services Contractor License, Certificate of Insurance, sample Daily Activity Report (DAR), sample Incident Report, uniform and vehicle appearance documentation, and years in business verification. Evaluation is based on purchase price (40%), extent to which services meet district needs (30%), reputation (20%), quality of goods/services (9%), and HUB participation (1%).
EVALUATION CRITERIA
Purchase Price - Fees and Associated Costs (40%), Extent to Which the Services Meet the District's Needs (30%), Reputation of the Proposer and the Proposer's Goods or Services (20%), Quality of the Proposer's Goods or Services (9%), The impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses (1%)
REQUIRED DELIVERABLES
4- Unarmed Security Patrol Officer - Hourly Rate
- Holiday Coverage Rate - Hourly Rate
- Overtime Rate - Hourly Rate
- Security Vehicle Fee - Per Month
REQUIRED ATTACHMENTS
11- Current Year W-9
- Conflict of Interest Questionnaire
- 1295 Form
- Certificate of Insurance
- Pre-Service Affidavit for Educational Entities
- Sample Daily Activity Report
- Sample Incident Report
- Required Licensing
- Years in Business Verification
- Uniform Appearance
- Patrol Vehicle Appearance
- Submit to
- https://birdvilleschools.ionwave.net/PublicDetail.aspx?bidID=493&SourceType=2
- Duration
- 60 months
- Scope location
- Haltom City, TX
Questions about this RFP
How do I respond to this RFP from Birdville Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://birdvilleschools.ionwave.net/PublicDetail.aspx?bidID=493&SourceType=2. For questions, contact Kelly Cruz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Birdville Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kelly Cruz at (817) 547-5624. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Unarmed Security Patrol Officer - Hourly Rate, Holiday Coverage Rate - Hourly Rate, Overtime Rate - Hourly Rate, Security Vehicle Fee - Per Month. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase Price - Fees and Associated Costs (40%), Extent to Which the Services Meet the District's Needs (30%), Reputation of the Proposer and the Proposer's Goods or Services (20%), Quality of the Pr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Birdville Independent School District?
All active and historical solicitations from Birdville Independent School District are tracked and searchable. As a school agency, Birdville Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Current Year W-9, Conflict of Interest Questionnaire, 1295 Form, Certificate of Insurance, Pre-Service Affidavit for Educational Entities, Sample Daily Activity Report, Sample Incident Report, Require. Review the full document from Birdville Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Haltom City, TX. Review the full solicitation for detailed scope requirements.