Bay County School District Mosley Fine Arts Center Projector Upgrade RFP 26-03 2025
Bay County School DistrictSchool · Panama City, FL- Due
- Dec 4, 2025
- Deadline passed
- Posted
- Nov 5, 2025
- Primary contact
- Dan Fuller
- (850) 767-4207
The 30-second brief
Bay County School District (BDS) is soliciting proposals for the Mosley Fine Arts Center Projector Upgrade at A.C. Mosley High School. The project seeks to replace and upgrade inoperable background and set projectors in the Gretchen Nelson Scott Fine Arts Center theater with three (3) Digital Projection M-Vision 27000WU calibre projectors or similar. The awarded vendor must provide all professional services including equipment, cabling, electrical conduit, wiring, and installation. A mandatory pre-proposal meeting is scheduled for November 14, 2025, at 7:30 am CST. Proposals must be submitted physically with one electronic copy on a USB drive, one original hardcopy, and three additional hardcopy copies by the December 4, 2025 deadline. Evaluation criteria include qualifications (10 pts), pre-bid attendance (10 pts), scope of services (35 pts), pricing (35 pts), and warranty (10 pts).
One electronic copy on USB/Flash Drive, One original hardcopy with signatures, Three hardcopy copies of completed proposal
Firm/Staff Qualification and Abilities, Project Pre-Bid Attendance, Project Scope of Services, Project Pricing, Project Warranty
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Summary
Bay County School District (BDS) is soliciting proposals for the Mosley Fine Arts Center Projector Upgrade at A.C. Mosley High School.
The project seeks to replace and upgrade inoperable background and set projectors in the Gretchen Nelson Scott Fine Arts Center theater with three (3) Digital Projection M-Vision 27000WU calibre projectors or similar. The awarded vendor must provide all professional services including equipment, cabling, electrical conduit, wiring, and installation. A mandatory pre-proposal meeting is scheduled for November 14, 2025, at 7:30 am CST. Proposals must be submitted physically with one electronic copy on a USB drive, one original hardcopy, and three additional hardcopy copies by the December 4, 2025 deadline. Evaluation criteria include qualifications (10 pts), pre-bid attendance (10 pts), scope of services (35 pts), pricing (35 pts), and warranty (10 pts).
EVALUATION CRITERIA
5- Firm/Staff Qualification and Abilities
- Project Pre-Bid Attendance
- Project Scope of Services
- Project Pricing
- Project Warranty
REQUIRED DELIVERABLES
3- One electronic copy on USB/Flash Drive
- One original hardcopy with signatures
- Three hardcopy copies of completed proposal
REQUIRED ATTACHMENTS
7- Public Entities Crime Statement
- Lobbying
- Foreign Countries of Concern Attestation
- Affidavit Regarding Use of Coercion for Labor and Services
- Conflict of Interest Disclosure
- E-Verify Certification
- Vendor Questionnaire
- Submit to
- Panama City, FL
- Scope location
- Lynn Haven, FL
Questions about this RFP
How do I respond to this RFP from Bay County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Panama City, FL. For questions, contact Dan Fuller.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Bay County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dan Fuller at (850) 767-4207. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One electronic copy on USB/Flash Drive, One original hardcopy with signatures, Three hardcopy copies of completed proposal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm/Staff Qualification and Abilities, Project Pre-Bid Attendance, Project Scope of Services, Project Pricing, Project Warranty" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bay County School District?
All active and historical solicitations from Bay County School District are tracked and searchable. As a school agency, Bay County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Public Entities Crime Statement, Lobbying, Foreign Countries of Concern Attestation, Affidavit Regarding Use of Coercion for Labor and Services, Conflict of Interest Disclosure, E-Verify Certification. Review the full document from Bay County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lynn Haven, FL. Review the full solicitation for detailed scope requirements.