Bay County Disaster Debris Removal and Disposal Monitoring Services RFP 26-25
Bay CountyCounty · Panama City, FL- Due
- Feb 27, 2026
- Deadline passed
- Posted
- Feb 6, 2026
- Contract term
- 1 year
- Primary contact
- Ken Longstreet
- (850) 248-8270
The 30-second brief
Bay County is seeking proposals from qualified vendors to provide monitoring services for disaster debris collection and disposal operations. This includes contractor oversight, truck measurements, load ticket preparation, report preparation, and project administration. The services must ensure compliance with Federal requirements and the County debris management plan.
All documentation necessary for reimbursement by FEMA.
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Summary
Bay County is seeking proposals from qualified vendors to provide monitoring services for disaster debris collection and disposal operations.
This includes contractor oversight, truck measurements, load ticket preparation, report preparation, and project administration. The services must ensure compliance with Federal requirements and the County debris management plan.
REQUIRED DELIVERABLES
All documentation necessary for reimbursement by FEMA.
REQUIRED ATTACHMENTS
16- Proposal Form
- Addendum Acknowledgement
- Affidavit
- Anti-Collusion Clause
- Conflict of Interest
- Drug Free Workplace
- Waiver of Exemption of Meetings/Presentations
- Certification Regarding Debarment
- Suspension
- Ineligibility and Voluntary Exclusion
- Certification Regarding Lobbying
- Scope of Services
- Sample Task Order
- Vendor's Proposal
- Supplemental General Conditions FEMA
- Insurance Requirements
REQUIRED STAFFING
7- Scope location
- Bay County, Florida
Questions about this RFP
How do I respond to this RFP from Bay County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Ken Longstreet.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Bay County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ken Longstreet at (850) 248-8270. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: On-Site Project Manager, Debris Monitoring Field Supervisor, Debris Monitors, Debris Loading Site Monitors, Debris Tower/Site Monitors, Clerical/Data Entry Supervisor, Clerical/Data Entry Clerk. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: All documentation necessary for reimbursement by FEMA.. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Bay County?
All active and historical solicitations from Bay County are tracked and searchable. As a county agency, Bay County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Addendum Acknowledgement, Affidavit, Anti-Collusion Clause, Conflict of Interest, Drug Free Workplace, Waiver of Exemption of Meetings/Presentations, Certification Regarding Debarment,. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Bay County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bay County, Florida. Review the full solicitation for detailed scope requirements.