Bartow County School System Local Fresh Fruit and Vegetable - RFP NO. 10-2026-019
Bartow County School DistrictSchool · Cartersville, GA- Due
- Jun 22, 2026
- Deadline passed
- Posted
- May 21, 2026
- Contract term
- 1 year
- Primary contact
- Morgan West
- (770) 606-5800
The 30-second brief
Bartow County School System is soliciting proposals for local fresh fruit and vegetables for the 2026-2027 school year, RFP No. 10-2026-019. The objective is to source produce from local farms within 400 miles of the SFA location, providing a variety of options on a month-to-month basis with deliveries made to the BCSS Central Warehouse in Cartersville, Georgia. Vendors must provide seasonal product availability, farm locations, pricing options, and accommodate flexible monthly ordering with lead times as short as 1-2 weeks. The submission deadline is June 22, 2026, at 3:00 PM, with written questions due by June 5, 2026. The contract term is for one year from July 20, 2026, through June 30, 2027, with four optional one-year renewal terms. Evaluation is based on Cost & Financial Proposal (30 points), Seasonal/Monthly Variety (25 points), Proficiency of Ordering, Purchasing, and Delivering (20 points), Product Availability/Quality (15 points), and Customer Support/Help (10 points).
Cost & Financial Proposal (30 points), Seasonal/Monthly Variety (25 points), Proficiency of Ordering, Purchasing, and Delivering (20 points), Product Availability/Quality (15 points), Customer Support/Help (10 points)
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Summary
Bartow County School System is soliciting proposals for local fresh fruit and vegetables for the 2026-2027 school year, RFP No. 10-2026-019.
The objective is to source produce from local farms within 400 miles of the SFA location, providing a variety of options on a month-to-month basis with deliveries made to the BCSS Central Warehouse in Cartersville, Georgia. Vendors must provide seasonal product availability, farm locations, pricing options, and accommodate flexible monthly ordering with lead times as short as 1-2 weeks. The submission deadline is June 22, 2026, at 3:00 PM, with written questions due by June 5, 2026. The contract term is for one year from July 20, 2026, through June 30, 2027, with four optional one-year renewal terms. Evaluation is based on Cost & Financial Proposal (30 points), Seasonal/Monthly Variety (25 points), Proficiency of Ordering, Purchasing, and Delivering (20 points), Product Availability/Quality (15 points), and Customer Support/Help (10 points).
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
16- Exhibit A Schedule of Applicable Laws
- Exhibit B Schedule of SFA Terms
- Exhibit C Anti-Collusion Affidavit
- Exhibit D Certification Regarding Lobbying
- Exhibit E Disclosure of Lobbying Activities
- Exhibit F Instructions for Completion of SF-LLL
- Exhibit G Purchase Discounts
- Exhibit H Debarment Status Form
- Civil Rights Assurance
- Attachment A Bidder Submission Form
- Attachment B Definitions
- Attachment C Delivery Site(s)
- Attachment D-1 Bid Exception Form
- Attachment D-2 Any Misc. & Additional Charges Not Listed
- Attachment E Vendor Affidavit
- W-9
- Submit to
- 65 Gilreath Rd NW, Cartersville, GA 30121
- Duration
- 12 months
- Scope location
- Cartersville, GA
- Reported agency
- Bartow County School System
Questions about this RFP
How do I respond to this RFP from Bartow County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 22, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 65 Gilreath Rd NW, Cartersville, GA 30121. For questions, contact Morgan West.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Bartow County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Morgan West at (770) 606-5800. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost & Financial Proposal (30 points), Seasonal/Monthly Variety (25 points), Proficiency of Ordering, Purchasing, and Delivering (20 points), Product Availability/Quality (15 points), Customer Support..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bartow County School District?
All active and historical solicitations from Bartow County School District are tracked and searchable. As a school agency, Bartow County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A Schedule of Applicable Laws, Exhibit B Schedule of SFA Terms, Exhibit C Anti-Collusion Affidavit, Exhibit D Certification Regarding Lobbying, Exhibit E Disclosure of Lobbying Activities, Exh. Review the full document from Bartow County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cartersville, GA. Review the full solicitation for detailed scope requirements.