Barton County Microsoft 365 Licenses Annual Pricing RFP 2025
Barton CountyCounty · Barton County, KS- Due
- Dec 5, 2025
- Deadline passed
- Primary contact
- Dereck Hollingshead
The 30-second brief
Barton County is seeking annual pricing for Microsoft 365 licenses. The procurement includes 168 licenses for Microsoft 365 Business Standard, 168 licenses for Exchange Online Archiving for Exchange Online, and 168 licenses for Microsoft Defender for Office 365 Plan 1. All licenses must be receipted to the County by December 30, 2025. Evaluation criteria include pricing and availability. Proposals and inquiries must be submitted via email to Dereck Hollingshead, Information Technology Director. The submission deadline is December 5, 2025, at 10:00 AM.
Microsoft 365 Business Standard licenses, Exchange Online Archiving licenses, Microsoft Defender for Office 365 Plan 1 licenses
Pricing, availability
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Summary
Barton County is seeking annual pricing for Microsoft 365 licenses.
The procurement includes 168 licenses for Microsoft 365 Business Standard, 168 licenses for Exchange Online Archiving for Exchange Online, and 168 licenses for Microsoft Defender for Office 365 Plan 1. All licenses must be receipted to the County by December 30, 2025. Evaluation criteria include pricing and availability. Proposals and inquiries must be submitted via email to Dereck Hollingshead, Information Technology Director. The submission deadline is December 5, 2025, at 10:00 AM.
EVALUATION CRITERIA
Pricing, availability
REQUIRED DELIVERABLES
3- Microsoft 365 Business Standard licenses
- Exchange Online Archiving licenses
- Microsoft Defender for Office 365 Plan 1 licenses
- Scope location
- Barton County, KS
Questions about this RFP
How do I respond to this RFP from Barton County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Dereck Hollingshead.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Barton County in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dereck Hollingshead. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Microsoft 365 Business Standard licenses, Exchange Online Archiving licenses, Microsoft Defender for Office 365 Plan 1 licenses. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing, availability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Barton County?
All active and historical solicitations from Barton County are tracked and searchable. As a county agency, Barton County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Barton County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Barton County, KS. Review the full solicitation for detailed scope requirements.