Baltimore County - Duplicator Maintenance and Repairs - RFX-10000571 (2026)
Baltimore CountyCounty · Towson, MD- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Oct 2, 2026
- Contract term
- 1 year
- Primary contact
- Jennifer Schmidt
- (410) 887-8235
The 30-second brief
Baltimore County, Maryland, Division of Procurement Services is seeking quotes for digital duplicator maintenance and repairs under solicitation RFX-10000571. The scope of work includes furnishing all parts, labor, and firmware updates necessary to maintain digital duplicator machines at a baseline usage rate of 150,000 copies per year per machine across multiple county facilities. Covered assets include model SD 350, SD 360, and SD 375 digital duplicators located at various sites such as Arbutus, Holt, Gray Charles, Kingsville, Liberty Road, Middle River RAC, Parkville Office, Perry Hall, Rosedale, Watersedge CC, and Woodlawn. The contract term is one year effective August 17, 2027, with up to four one-year renewal options. Quotes are to be submitted through the Procurement Portal no later than 3:00 pm on Friday, October 23, 2026.
Duplicator Maintenance and Repair Model SD 350, Duplicator Maintenance and Repair Model SD 360, Duplicator Maintenance and Repair Model SD 375, Thermal Head as needed, Overages over 150, 000 copies
Lowest responsive and responsible bidder
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Summary
Baltimore County, Maryland, Division of Procurement Services is seeking quotes for digital duplicator maintenance and repairs under solicitation RFX-10000571.
The scope of work includes furnishing all parts, labor, and firmware updates necessary to maintain digital duplicator machines at a baseline usage rate of 150,000 copies per year per machine across multiple county facilities. Covered assets include model SD 350, SD 360, and SD 375 digital duplicators located at various sites such as Arbutus, Holt, Gray Charles, Kingsville, Liberty Road, Middle River RAC, Parkville Office, Perry Hall, Rosedale, Watersedge CC, and Woodlawn. The contract term is one year effective August 17, 2027, with up to four one-year renewal options. Quotes are to be submitted through the Procurement Portal no later than 3:00 pm on Friday, October 23, 2026.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
6- Duplicator Maintenance and Repair Model SD 350
- Duplicator Maintenance and Repair Model SD 360
- Duplicator Maintenance and Repair Model SD 375
- Thermal Head as needed
- Overages over 150
- 000 copies
REQUIRED ATTACHMENTS
6- First Source Hiring Agreement Overview
- Tax Payer ID Form
- Proposal signature cover page
- Minority and Women Participation Affidavit
- Insurance
- References
- Submit to
- https://procurement.opengov.com/portal/baltimorecountymd
- Duration
- 12 months
- Scope location
- Baltimore, MD
Questions about this QUOTE
How do I respond to this Quote from Baltimore County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/baltimorecountymd. For questions, contact Jennifer Schmidt.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Baltimore County in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Schmidt at (410) 887-8235. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Duplicator Maintenance and Repair Model SD 350, Duplicator Maintenance and Repair Model SD 360, Duplicator Maintenance and Repair Model SD 375, Thermal Head as needed, Overages over 150, 000 copies. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Baltimore County?
All active and historical solicitations from Baltimore County are tracked and searchable. As a county agency, Baltimore County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: First Source Hiring Agreement Overview, Tax Payer ID Form, Proposal signature cover page, Minority and Women Participation Affidavit, Insurance, References. Review the full document from Baltimore County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Baltimore, MD. Review the full solicitation for detailed scope requirements.