Bainbridge Island School District Wireless Network Refresh 2027 RFP BISD_WAPS_10_28_26
Bainbridge Island School DistrictSchool · Bainbridge Island, WA- Due
- Nov 30, 2026
- 27 days left
- Posted
- Oct 28, 2026
- Contract term
- 5 years
- Primary contact
- Alan Silcott
The 30-second brief
Bainbridge Island School District requests proposals for e-Rate eligible goods and services under RFP# BISD_WAPS_10_28_26 for a full wireless network refresh across seven school buildings and campus facilities in Bainbridge Island, WA. The scope includes supplying new Wireless Access Points (WAPs), mounting hardware, wireless LAN controllers or cloud-based management platforms, configuration and deployment services, ClearPass onboarding platform reconfiguration, testing and validation, documentation and training, and ongoing 5-year support and maintenance. Technical requirements mandate Wi-Fi 6 (802.11ax), dual-band or tri-band radios, 4.8 Gbps aggregate throughput per AP, 75-100 users per AP, WPA3 enterprise encryption, 802.1X authentication, and VLAN segmentation. Proposals are due by November 30, 2026, at 12:00 PM PST, with a mandatory in-person site walk-through on November 18, 2026. Evaluation criteria include Price of Eligible Goods and Services (25%), Technical Quality (20%), Service and Support (20%), Experience and Knowledge (20%), Contract Terms and Conditions (10%), and Prior Experience with Vendor (5%).
Supply of new Wireless Access Points (WAPs), Mounting hardware and brackets, Wireless LAN controller(s) or cloud-based management platform, Configuration and deployment services, Reconfiguration of the applicant's ClearPass onboarding platform, Testing and validation of coverage and performance, Documentation and training for applicant IT staff, Ongoing support and maintenance for 5 years
Price of Eligible Goods and Services: 25%, Technical Quality: 20%, Service and Support: 20%, Experience and Knowledge: 20%, Contract terms and Conditions: 10%, Prior Experience with Vendor: 5%
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Summary
Bainbridge Island School District requests proposals for e-Rate eligible goods and services under RFP# BISD_WAPS_10_28_26 for a full wireless network refresh across seven school buildings and campus facilities in Bainbridge Island, WA. The scope includes supplying new Wireless Access Points (WAPs), mounting hardware, wireless LAN controllers or cloud-based management platforms, configuration and deployment services, ClearPass onboarding platform reconfiguration, testing and validation, documentation and training, and ongoing 5-year support and maintenance.
Technical requirements mandate Wi-Fi 6 (802.11ax), dual-band or tri-band radios, 4.8 Gbps aggregate throughput per AP, 75-100 users per AP, WPA3 enterprise encryption, 802.1X authentication, and VLAN segmentation. Proposals are due by November 30, 2026, at 12:00 PM PST, with a mandatory in-person site walk-through on November 18, 2026. Evaluation criteria include Price of Eligible Goods and Services (25%), Technical Quality (20%), Service and Support (20%), Experience and Knowledge (20%), Contract Terms and Conditions (10%), and Prior Experience with Vendor (5%).
EVALUATION CRITERIA
6- Price of Eligible Goods and Services: 25%
- Technical Quality: 20%
- Service and Support: 20%
- Experience and Knowledge: 20%
- Contract terms and Conditions: 10%
- Prior Experience with Vendor: 5%
REQUIRED DELIVERABLES
8- Supply of new Wireless Access Points (WAPs)
- Mounting hardware and brackets
- Wireless LAN controller(s) or cloud-based management platform
- Configuration and deployment services
- Reconfiguration of the applicant's ClearPass onboarding platform
- Testing and validation of coverage and performance
- Documentation and training for applicant IT staff
- Ongoing support and maintenance for 5 years
REQUIRED ATTACHMENTS
4- Appendix A: Certifications
- Appendix C: Intent to Bid
- Appendix F: Pricing Sheet
- Vendor Compliance with USAC [SPAC filed]
- Submit to
- Bainbridge Island School District, 8489 Madison Avenue North, Bainbridge Island, WA 98110
- Scope location
- Bainbridge Island, WA
Questions about this RFP
How do I respond to this RFP from Bainbridge Island School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Bainbridge Island School District, 8489 Madison Avenue North, Bainbridge Island, WA 98110. For questions, contact Alan Silcott.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Bainbridge Island School District in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alan Silcott. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Supply of new Wireless Access Points (WAPs), Mounting hardware and brackets, Wireless LAN controller(s) or cloud-based management platform, Configuration and deployment services, Reconfiguration of the applicant's ClearPass onboarding platform, Testing and validation of coverage and performance, Doc. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price of Eligible Goods and Services: 25%, Technical Quality: 20%, Service and Support: 20%, Experience and Knowledge: 20%, Contract terms and Conditions: 10%, Prior Experience with Vendor: 5%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bainbridge Island School District?
All active and historical solicitations from Bainbridge Island School District are tracked and searchable. As a school agency, Bainbridge Island School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Certifications, Appendix C: Intent to Bid, Appendix F: Pricing Sheet, Vendor Compliance with USAC [SPAC filed]. Review the full document from Bainbridge Island School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bainbridge Island, WA. Review the full solicitation for detailed scope requirements.