Avon Grove School District Kitchen and Refrigeration Equipment Maintenance and Repairs Bid 2026
Avon Grove SDSchool · West Grove, PA- Due
- Aug 14, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Mita Barot
The 30-second brief
Avon Grove School District is soliciting bids for preventive maintenance and repairs of kitchen and refrigeration equipment at four school locations. The one-year contract includes options for two annual renewals, totaling three years.
Bid Response Form, W-9 form, Executed non-collusion affidavit, Monthly invoices, Service tickets
Lowest responsive and responsible bidder, demonstrated ability, relevant experience, references, capacity, required insurance, clearances, compliance with laws, past performance
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Summary
Avon Grove School District is soliciting bids for preventive maintenance and repairs of kitchen and refrigeration equipment at four school locations. The one-year contract includes options for two annual renewals, totaling three years.
EVALUATION CRITERIA
9- Lowest responsive and responsible bidder
- Demonstrated ability
- Relevant experience
- References
- Capacity
- Required insurance
- Clearances
- Compliance with laws
- Past performance
REQUIRED DELIVERABLES
5- Bid Response Form
- W-9 form
- Executed non-collusion affidavit
- Monthly invoices
- Service tickets
REQUIRED ATTACHMENTS
4- W-9
- Non-Collusion Affidavit
- Certificates of Insurance
- Employee Clearances
REQUIRED STAFFING
4- Submit to
- 375 S. Jennersville Road, West Grove, PA 19390
- Duration
- 36 months
- Scope location
- West Grove, PA
- Reported agency
- Avon Grove School District
Questions about this BID
How do I respond to this Bid from Avon Grove SD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 375 S. Jennersville Road, West Grove, PA 19390. For questions, contact Mita Barot.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Avon Grove SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mita Barot. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: preventive maintenance labor, normal repair labor, overtime repair labor, emergency after-hours repair labor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Response Form, W-9 form, Executed non-collusion affidavit, Monthly invoices, Service tickets. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder, demonstrated ability, relevant experience, references, capacity, required insurance, clearances, compliance with laws, past performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Avon Grove SD?
All active and historical solicitations from Avon Grove SD are tracked and searchable. As a school agency, Avon Grove SD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Non-Collusion Affidavit, Certificates of Insurance, Employee Clearances. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Avon Grove SD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Grove, PA. Review the full solicitation for detailed scope requirements.