Athens Independent School District School Photography Services RFP 2026-03
Athens Independent School DistrictSchool · Athens, TX- Due
- Jul 6, 2026
- Deadline passed
- Posted
- Jun 10, 2026
- Contract term
- 1 year
- Primary contact
- Ginger Morrison
- (903) 677-6900
The 30-second brief
Athens Independent School District (AISD) is soliciting proposals for comprehensive school photography services under RFP No. 2026-03. The successful vendor will provide all labor, equipment, and online ordering systems for fall individual student portraits, staff headshots, senior portraits (including cap and gown), elementary class photos, and kindergarten graduation photography across five campuses serving approximately 3,100 students. Requirements include providing digital image files compatible with student information systems and yearbooks, dedicated account representation, and parent support. AISD prefers services provided at no direct cost to the district, with vendors disclosing revenue-sharing or package pricing options. Proposals are due by July 6, 2026, at 10:00 a.m., with a question deadline of June 29, 2026. The intended contract term is one year, beginning August 1, 2026.
One original proposal, Three hard copies, Elementary package pricing sheet, Secondary package pricing sheet, Senior portrait pricing sheet, Digital image pricing, Individual product pricing, Transition plan, References
Photography Quality and Product Offerings (25 points), Customer Service and Parent Support (20 points), Experience Serving K-12 School Districts (20 points), Pricing and Family Affordability (25 points), Technology and Value-Added Services (10 points)
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Summary
Athens Independent School District (AISD) is soliciting proposals for comprehensive school photography services under RFP No. 2026-03.
The successful vendor will provide all labor, equipment, and online ordering systems for fall individual student portraits, staff headshots, senior portraits (including cap and gown), elementary class photos, and kindergarten graduation photography across five campuses serving approximately 3,100 students. Requirements include providing digital image files compatible with student information systems and yearbooks, dedicated account representation, and parent support. AISD prefers services provided at no direct cost to the district, with vendors disclosing revenue-sharing or package pricing options. Proposals are due by July 6, 2026, at 10:00 a.m., with a question deadline of June 29, 2026. The intended contract term is one year, beginning August 1, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- One original proposal
- Three hard copies
- Elementary package pricing sheet
- Secondary package pricing sheet
- Senior portrait pricing sheet
- Digital image pricing
- Individual product pricing
- Transition plan
- References
REQUIRED ATTACHMENTS
13- Appendix A – Intent to Respond
- Appendix B – Vendor Certification
- Appendix C – Resident Bidder
- Appendix D – Non-Resident Bidder
- Appendix E – Acknowledgement Form
- Appendix F – Non-Collusion Statement
- Appendix G – Felony Conviction Notification
- Appendix H – Criminal History Compliance
- Appendix I – Conflict of Interest Notice
- Appendix J – Certification Regarding Debarment
- Appendix K – Insurance Requirements
- Appendix L – Deviation Form
- Appendix M – W-9
- Submit to
- Athens Independent School District Attn: Deputy Superintendent Ginger Morrison, 104 Hawn Street Athens, Texas 75751
- Duration
- 11 months
- Scope location
- Athens, Texas
Questions about this RFP
How do I respond to this RFP from Athens Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Athens Independent School District Attn: Deputy Superintendent Ginger Morrison, 104 Hawn Street Athens, Texas 75751. For questions, contact Ginger Morrison.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Athens Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ginger Morrison at (903) 677-6900. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One original proposal, Three hard copies, Elementary package pricing sheet, Secondary package pricing sheet, Senior portrait pricing sheet, Digital image pricing, Individual product pricing, Transition plan, References. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Photography Quality and Product Offerings (25 points), Customer Service and Parent Support (20 points), Experience Serving K-12 School Districts (20 points), Pricing and Family Affordability (25 point..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Athens Independent School District?
All active and historical solicitations from Athens Independent School District are tracked and searchable. As a school agency, Athens Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A – Intent to Respond, Appendix B – Vendor Certification, Appendix C – Resident Bidder, Appendix D – Non-Resident Bidder, Appendix E – Acknowledgement Form, Appendix F – Non-Collusion Stateme. Review the full document from Athens Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Athens, Texas. Review the full solicitation for detailed scope requirements.