Arlington Community School District - ACS Janitorial Services RFP - FY260003 (2026)
Arlington Community School DistrictSchool · Arlington, TN- Due
- Feb 3, 2026
- Deadline passed
- Posted
- Jan 13, 2026
- Contract term
- 1 year
- Primary contact
- Shawn Phaneuf
- (901) 389-2497 ext 2699
The 30-second brief
Arlington Community Schools is requesting proposals for full-service janitorial and custodial cleaning services across district facilities including Arlington Elementary School, Donelson Elementary School, Arlington Middle School, Arlington High School Main Campus, and Arlington Central Office. The scope of work encompasses daily, weekly, monthly, and semi-annual cleaning specifications such as classroom sanitization, floor stripping and waxing (VCT), carpet shampooing, window washing, restroom sanitation, trash removal, and event cleaning support. Total square footage across locations is approximately 798,527 sq ft. A mandatory pre-proposal meeting is scheduled for January 20, 2026, and proposals are due by February 3, 2026. Requirements include background checks, performance bond, minimum wage standards, and adherence to specific KPIs and staffing requirements.
Qualifications & Experience 20%, Quality Assurance / Customer Service 20%, Project Plan including staffing and wages 25%, Cost 20%, Financial Stability 5%, References 10%
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Summary
Arlington Community Schools is requesting proposals for full-service janitorial and custodial cleaning services across district facilities including Arlington Elementary School, Donelson Elementary School, Arlington Middle School, Arlington High School Main Campus, and Arlington Central Office.
The scope of work encompasses daily, weekly, monthly, and semi-annual cleaning specifications such as classroom sanitization, floor stripping and waxing (VCT), carpet shampooing, window washing, restroom sanitation, trash removal, and event cleaning support. Total square footage across locations is approximately 798,527 sq ft. A mandatory pre-proposal meeting is scheduled for January 20, 2026, and proposals are due by February 3, 2026. Requirements include background checks, performance bond, minimum wage standards, and adherence to specific KPIs and staffing requirements.
EVALUATION CRITERIA
6- Qualifications & Experience 20%
- Quality Assurance / Customer Service 20%
- Project Plan including staffing and wages 25%
- Cost 20%
- Financial Stability 5%
- References 10%
REQUIRED ATTACHMENTS
Request for Proposal Cover Sheet, Certificate of Non-Discrimination Form, Request for Proposal Agreement, Hold Harmless Agreement, Request for Pricing Sheet, Certification of Compliance with T.C.A. § 12-4-119 in regard to Boycotts of Israel, Certification of Compliance with Iran Divestment Act, Performance Bond, Materials and Labor Bond, Certificate of Insurance, signed addenda
REQUIRED STAFFING
7- Submit to
- 12060 Arlington Trail, Arlington, TN 38002
- Duration
- 12 months
- Scope location
- Arlington, TN
- Projected sq ft
- 798,527 sq ft
Questions about this RFP
How do I respond to this RFP from Arlington Community School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 12060 Arlington Trail, Arlington, TN 38002. For questions, contact Shawn Phaneuf.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Arlington Community School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shawn Phaneuf at (901) 389-2497 ext 2699. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Supervisor, Day Porter, Mid Day, Floor Tech, General Cleaners, Project, Stadium. Proposers should demonstrate relevant qualifications and experience for each required role.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications & Experience 20%, Quality Assurance / Customer Service 20%, Project Plan including staffing and wages 25%, Cost 20%, Financial Stability 5%, References 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Arlington Community School District?
All active and historical solicitations from Arlington Community School District are tracked and searchable. As a school agency, Arlington Community School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Request for Proposal Cover Sheet, Certificate of Non-Discrimination Form, Request for Proposal Agreement, Hold Harmless Agreement, Request for Pricing Sheet, Certification of Compliance with T.C.A. §. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Arlington Community School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Arlington, TN. The total projected area is 798527 sq ft. Review the full solicitation for detailed scope requirements.