Archuleta County Tent Bid Requirements for Archuleta County Fair - 2026
Archuleta CountyCounty · Archuleta County, CO- Due
- Apr 7, 2026
- Deadline passed
- Posted
- Apr 1, 2026
- Primary contact
- Tonya Steadmon
- (970) 264-8424
The 30-second brief
Archuleta County is requesting bids for tent rental, setup, and removal services for the 2026 Archuleta County Fair located at 344 Hwy 84, Pagosa Springs, CO. The procurement includes various tent sizes such as 10x10, 20x20, 20x30, 30x30, and an 80x170 tent, with setup scheduled between July 24 and July 28, 2026, and removal by August 6, 2026. Requirements specify providing all necessary labor, sidewalls, proof of insurance, and Certificate of Fire Code Inspection, with asphalt hole filling per maintenance requirements. Bids are due by April 7, 2026, at 4:00 PM and should be submitted to the Fair Coordinator via email at [email protected].
5 - 10 x 10 tents, 1 - 20 x 20 tent, 1 - 20 x 30 tent, 1 - 30 x 30 tent, 1 - 80 x 170 tent, Tent setup and take down labor, Sidewalls
Price
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Summary
Archuleta County is requesting bids for tent rental, setup, and removal services for the 2026 Archuleta County Fair located at 344 Hwy 84, Pagosa Springs, CO. The procurement includes various tent sizes such as 10x10, 20x20, 20x30, 30x30, and an 80x170 tent, with setup scheduled between July 24 and July 28, 2026, and removal by August 6, 2026.
Requirements specify providing all necessary labor, sidewalls, proof of insurance, and Certificate of Fire Code Inspection, with asphalt hole filling per maintenance requirements. Bids are due by April 7, 2026, at 4:00 PM and should be submitted to the Fair Coordinator via email at [email protected].
EVALUATION CRITERIA
Price
REQUIRED DELIVERABLES
7- 5 - 10 x 10 tents
- 1 - 20 x 20 tent
- 1 - 20 x 30 tent
- 1 - 30 x 30 tent
- 1 - 80 x 170 tent
- Tent setup and take down labor
- Sidewalls
REQUIRED ATTACHMENTS
Proof of insurance, Certificate of Fire Code Inspection
- Submit to
- [email protected]
- Scope location
- Pagosa Springs, CO
Questions about this BID
How do I respond to this Bid from Archuleta County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Tonya Steadmon.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Archuleta County in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tonya Steadmon at (970) 264-8424. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 5 - 10 x 10 tents, 1 - 20 x 20 tent, 1 - 20 x 30 tent, 1 - 30 x 30 tent, 1 - 80 x 170 tent, Tent setup and take down labor, Sidewalls. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Archuleta County?
All active and historical solicitations from Archuleta County are tracked and searchable. As a county agency, Archuleta County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of insurance, Certificate of Fire Code Inspection. Review the full document from Archuleta County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pagosa Springs, CO. Review the full solicitation for detailed scope requirements.