Alice Independent School District - E-Rate FY 2027 Switchgear and UPS Upgrades - RFP #270002292
Alice Independent School DistrictSchool · Alice, TX- Due
- Dec 11, 2026
- 44 days left
- Posted
- Oct 26, 2026
- Contract term
- 1 year
- Primary contact
- Charles Garcia
- (361) 664-0981
The 30-second brief
Alice Independent School District is seeking competitive proposals for Category Two Internal Connections eligible equipment and installation services under the E-Rate program for FY 2027. The project includes the purchase, delivery, installation, baseline configuration, and testing of 15 or more core and access switches (Cisco C9500 and Catalyst 9300 series or equivalent) and 4 or more Uninterruptible Power Supplies (UPS) with battery backup, cabinets, network management cards, cabling, optics, and 5-year software licensing across four campuses in Alice, TX. Mandatory walkthrough on November 16, 2026. Questions due November 20, 2026. Proposals are due by December 11, 2026, at 1:30 PM. Evaluation is based primarily on price (30%), vendor reputation, quality, needs alignment, past relationship, HUB impact, and long-term cost. Turnkey implementation requires prevailing wage compliance, liability insurance, workers' comp, and FBI/DPS background checks.
Four (4) 48-port Core Switches (Cisco C9500 Series or equivalent); Eleven (11) Access Switches (Cisco Catalyst 9300 Series or equivalent); Four (4) or more Uninterruptible Power Supplies (UPS) in Category A (Wall-Mounted Cabinets) and Category B (Freestanding Cabinets) with External Battery Packs; 10GbE SFP+ optical transceivers; Category 6A Ethernet patch cables and high-density fiber patch cables; 19-inch rack-mount hardware and Category 6A patch panels; 5-year Right-to-Use (RTU) software and operating system licenses; turnkey installation, Physical rack-mounting, Configuration, Integration, And testing services.
Purchase price of Erate eligible goods and services: 30%, The reputation of the vendor and of the vendor’s goods and services: 15%, The quality of the vendor’s goods or services: 15%, The extent to which the goods or services meet the District’s needs: 15%, The vendor’s past relationship with the District: 13%, The total long-term cost to the District to acquire the goods or services: 10%, The impact on the ability of the District to comply with laws relating to historically underutilized businesses: 2%
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Summary
Alice Independent School District is seeking competitive proposals for Category Two Internal Connections eligible equipment and installation services under the E-Rate program for FY 2027.
The project includes the purchase, delivery, installation, baseline configuration, and testing of 15 or more core and access switches (Cisco C9500 and Catalyst 9300 series or equivalent) and 4 or more Uninterruptible Power Supplies (UPS) with battery backup, cabinets, network management cards, cabling, optics, and 5-year software licensing across four campuses in Alice, TX. Mandatory walkthrough on November 16, 2026. Questions due November 20, 2026. Proposals are due by December 11, 2026, at 1:30 PM. Evaluation is based primarily on price (30%), vendor reputation, quality, needs alignment, past relationship, HUB impact, and long-term cost. Turnkey implementation requires prevailing wage compliance, liability insurance, workers' comp, and FBI/DPS background checks.
EVALUATION CRITERIA
Purchase price of Erate eligible goods and services: 30%, The reputation of the vendor and of the vendor’s goods and services: 15%, The quality of the vendor’s goods or services: 15%, The extent to which the goods or services meet the District’s needs: 15%, The vendor’s past relationship with the District: 13%, The total long-term cost to the District to acquire the goods or services: 10%, The impact on the ability of the District to comply with laws relating to historically underutilized businesses: 2%
REQUIRED DELIVERABLES
8- Four (4) 48-port Core Switches (Cisco C9500 Series or equivalent)
- Eleven (11) Access Switches (Cisco Catalyst 9300 Series or equivalent)
- Four (4) or more Uninterruptible Power Supplies (UPS) in Category A (Wall-Mounted Cabinets) and Category B (Freestanding Cabinets) with External Battery Packs
- 10GbE SFP+ optical transceivers
- Category 6A Ethernet patch cables and high-density fiber patch cables
- 19-inch rack-mount hardware and Category 6A patch panels
- 5-year Right-to-Use (RTU) software and operating system licenses
- Turnkey installation, Physical rack-mounting, Configuration, Integration, And testing services
REQUIRED ATTACHMENTS
9- Evidence of liability and workers comp insurance
- Valid Service Provider Identification Number (SPIN)
- FCC Form 473 (SPAC) on file with USAC
- Pricing per line item including unit pricing
- Extended pricing
- Tax/shipping
- Labor costs
- Specification sheets for proposed equivalents
- Signed background check certification
- Submit to
- [email protected] or hand-delivered/mailed to Alice ISD, ATTN: Charles Garcia, #2 Coyote Trail, Alice, TX 78332
- Scope location
- Alice, TX
Questions about this RFP
How do I respond to this RFP from Alice Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or hand-delivered/mailed to Alice ISD, ATTN: Charles Garcia, #2 Coyote Trail, Alice, TX 78332. For questions, contact Charles Garcia.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Alice Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Charles Garcia at (361) 664-0981. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Four (4) 48-port Core Switches (Cisco C9500 Series or equivalent); Eleven (11) Access Switches (Cisco Catalyst 9300 Series or equivalent); Four (4) or more Uninterruptible Power Supplies (UPS) in Category A (Wall-Mounted Cabinets) and Category B (Freestanding Cabinets) with External Battery Packs; 1. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price of Erate eligible goods and services: 30%, The reputation of the vendor and of the vendor’s goods and services: 15%, The quality of the vendor’s goods or services: 15%, The extent to wh..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alice Independent School District?
All active and historical solicitations from Alice Independent School District are tracked and searchable. As a school agency, Alice Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 11, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Evidence of liability and workers comp insurance, valid Service Provider Identification Number (SPIN), FCC Form 473 (SPAC) on file with USAC, pricing per line item including unit pricing, extended pri. Review the full document from Alice Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alice, TX. Review the full solicitation for detailed scope requirements.