Alachua County IFB 26-26 Intercom System Equipment
Alachua County School DistrictSchool · Gainesville, FL- Due
- Feb 25, 2026
- Deadline passed
- Posted
- Feb 9, 2026
- Contract term
- 2 years
- Primary contact
- Kelsey Molander
- (352) 955-7582
The 30-second brief
The School Board of Alachua County is seeking bids for intercom system equipment, repair parts, and service labor. The contract will include the provision of qualified service labor to maintain and upgrade intercom systems.
Intercom system equipment, Repair parts, And service labor
Lowest responsive and responsible Bidder, competitive discount/mark-up, lowest hourly labor rates, qualifications, experience, and capacity.
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Summary
The School Board of Alachua County is seeking bids for intercom system equipment, repair parts, and service labor. The contract will include the provision of qualified service labor to maintain and upgrade intercom systems.
EVALUATION CRITERIA
6- Lowest responsive and responsible Bidder
- Competitive discount/mark-up
- Lowest hourly labor rates
- Qualifications
- Experience
- Capacity
REQUIRED DELIVERABLES
3- Intercom system equipment
- Repair parts
- Service labor
REQUIRED ATTACHMENTS
16- Bidder Acknowledgement and Acceptance Form
- Submittals Checklist Form
- Certification Regarding Debarment
- Suspension
- Ineligibility and Voluntary Exclusion – Lower Tier Covered Transactions
- Jessica Lunsford Act – Bidder Affirmation Form
- Small/Minority Business Enterprise Form
- Common Carrier Insurance Waiver Request Form
- Insurance Certification Form
- Attachment A - General Conditions
- Instructions to Bidders – Supplies/Services
- Attachment B - General/Technical Specifications
- Attachment C - Form of Proposal and Bidder Questionnaire
- Appendix A – "Work Proposal"
- Appendix B – "Work Time Sheet"
- Appendix C – "Materials List"
REQUIRED STAFFING
4- Submit to
- Purchasing Department, 620 East University Avenue, Gainesville, FL 32601
- Duration
- 24 months
- Scope location
- Alachua County, Florida
- Reported agency
- School Board of Alachua County
Questions about this IFB
How do I respond to this IFB from Alachua County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 620 East University Avenue, Gainesville, FL 32601. For questions, contact Kelsey Molander.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Alachua County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kelsey Molander at (352) 955-7582. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Service Technician, Helper, BASA Cardholder, FASA Cardholder. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Intercom system equipment, Repair parts, And service labor. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible Bidder, competitive discount/mark-up, lowest hourly labor rates, qualifications, experience, and capacity." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alachua County School District?
All active and historical solicitations from Alachua County School District are tracked and searchable. As a school agency, Alachua County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Acknowledgement and Acceptance Form, Submittals Checklist Form, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transactions, Jessica L. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Alachua County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alachua County, Florida. Review the full solicitation for detailed scope requirements.