Alachua County - Annual Tire Repair/Replacement for Off-Road Equipment - ITB 27-107-MM (2026)
Alachua County Board of County CommissionersCounty · FL- Due
- Jul 29, 2026
- Deadline passed
- Posted
- Jun 17, 2026
- Contract term
- 5 years
- Primary contact
- Jonathan Dotzler
- (352) 548-1259
The 30-second brief
Alachua County Fleet Management is seeking bids for annual off-road equipment tire repair and replacement services. The scope encompasses approximately 430 off-road assets including tractors, motor graders, front-end loaders, Polaris Rangers, skid steers, tree trimmers, and zero-turn lawn mowers. Requirements include a 2-hour response time for service calls within Alachua County, patch/plug repair methods, manufacturer specification torqueing, and all-inclusive pricing with no separate fuel or shop fees. The contract term is from October 1, 2026 through September 30, 2031, with a submission deadline of July 29, 2026.
Tire Repair Charges: Cost Per Tire; Tire Replacement Charges: Cost Per Tire; Road Services Charges Per Call: During Regular County Hours Within Alachua County; Road Services Charges Per Call: After Regular County Hours
Price
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Summary
Alachua County Fleet Management is seeking bids for annual off-road equipment tire repair and replacement services.
The scope encompasses approximately 430 off-road assets including tractors, motor graders, front-end loaders, Polaris Rangers, skid steers, tree trimmers, and zero-turn lawn mowers. Requirements include a 2-hour response time for service calls within Alachua County, patch/plug repair methods, manufacturer specification torqueing, and all-inclusive pricing with no separate fuel or shop fees. The contract term is from October 1, 2026 through September 30, 2031, with a submission deadline of July 29, 2026.
EVALUATION CRITERIA
Price
REQUIRED DELIVERABLES
4- Tire Repair Charges: Cost Per Tire
- Tire Replacement Charges: Cost Per Tire
- Road Services Charges Per Call: During Regular County Hours Within Alachua County
- Road Services Charges Per Call: After Regular County Hours
REQUIRED ATTACHMENTS
15- Submittal Confirmation
- Corporate Resolution
- State Compliance
- Taxpayer Identification Form
- Public Record Trade Secret Exemption Request
- SBE Certificate
- SBE Participation
- SBE Good Faith Effort
- Alachua County Location Preference
- Drug Free Workplace
- Vendor Eligibility
- List of Subcontractors
- Responsible Agent Form
- References
- 2-hour Response Capability Acknowledgment
- Submit to
- https://secure.procurenow.com/portal/alachuacounty
- Scope location
- Alachua County, FL
- Reported agency
- Alachua County
Questions about this BID
How do I respond to this Bid from Alachua County Board of County Commissioners?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/alachuacounty. For questions, contact Jonathan Dotzler.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Alachua County Board of County Commissioners in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jonathan Dotzler at (352) 548-1259. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Tire Repair Charges: Cost Per Tire; Tire Replacement Charges: Cost Per Tire; Road Services Charges Per Call: During Regular County Hours Within Alachua County; Road Services Charges Per Call: After Regular County Hours. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alachua County Board of County Commissioners?
All active and historical solicitations from Alachua County Board of County Commissioners are tracked and searchable. As a county agency, Alachua County Board of County Commissioners regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submittal Confirmation, Corporate Resolution, State Compliance, Taxpayer Identification Form, Public Record Trade Secret Exemption Request, SBE Certificate, SBE Participation, SBE Good Faith Effort, A. Review the full document from Alachua County Board of County Commissioners for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Alachua County, FL. Review the full solicitation for detailed scope requirements.