Abilene Housing Authority - New Community Pergola Construction - IFB AHA-2026-003
Housing Authority of the city of AbileneLocal Housing Authority · Abilene, TX- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Aug 19, 2026
- Primary contact
- Meghan Monson
The 30-second brief
The Abilene Housing Authority (AHA) invites sealed bids from qualified, licensed, and insured contractors to furnish all labor, supervision, materials, equipment, tools, permits, inspections, transportation, and incidentals necessary to construct a new covered pergola at the Deegan Apartments Community Building, located at 3402 Rebecca Lane, Abilene, TX 79603. The project consists of constructing one covered pergola on the existing concrete patio (approximately 32 feet by 16 feet) adjacent to the Community Building in accordance with architectural, structural, and engineering drawings and specifications. Work includes mobilization, verification of site conditions, structural framing members, beams, posts, rafters, purlins, roof framing, trim, brackets, a complete roofing system with shingles and underlayment, cedar wood members, fasteners, connectors, site cleanup, and disposal. Bids are due by September 18, 2026, at 5:00 PM CDT, and must be submitted online as a PDF via the AHA online submission form. A pre-bid conference and walk-through is scheduled for August 28, 2026, at 11:30 AM at the project site. Question submittal deadline is September 4, 2026, at 5:00 PM. A bid bond is required for proposed fees greater than $100,000. Contract completion time is 180 calendar days from the Notice to Proceed. The award will be made to the lowest responsive and responsible bidder.
Responsiveness evaluation, Responsibility evaluation including licensing, qualifications, experience, and lowest responsive and responsible bid
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Summary
The Abilene Housing Authority (AHA) invites sealed bids from qualified, licensed, and insured contractors to furnish all labor, supervision, materials, equipment, tools, permits, inspections, transportation, and incidentals necessary to construct a new covered pergola at the Deegan Apartments Community Building, located at 3402 Rebecca Lane, Abilene, TX 79603.
The project consists of constructing one covered pergola on the existing concrete patio (approximately 32 feet by 16 feet) adjacent to the Community Building in accordance with architectural, structural, and engineering drawings and specifications. Work includes mobilization, verification of site conditions, structural framing members, beams, posts, rafters, purlins, roof framing, trim, brackets, a complete roofing system with shingles and underlayment, cedar wood members, fasteners, connectors, site cleanup, and disposal. Bids are due by September 18, 2026, at 5:00 PM CDT, and must be submitted online as a PDF via the AHA online submission form. A pre-bid conference and walk-through is scheduled for August 28, 2026, at 11:30 AM at the project site. Question submittal deadline is September 4, 2026, at 5:00 PM. A bid bond is required for proposed fees greater than $100,000. Contract completion time is 180 calendar days from the Notice to Proceed. The award will be made to the lowest responsive and responsible bidder.
EVALUATION CRITERIA
5- Responsiveness evaluation
- Responsibility evaluation including licensing
- Qualifications
- Experience
- Lowest responsive and responsible bid
REQUIRED ATTACHMENTS
16- Form of Bid
- HUD 5369-A
- Bid Bond
- Bid Price Sheet
- Licensing documents
- Construction Approach
- Profile of Firm Form
- Client Information & References
- Form SF-LLL
- HUD Form 50071
- Conflict of Interests Questionnaire Form CIQ
- Company Biography
- Section 3 Statement
- Bidder’s Certification
- Acknowledgement of Addendums
- Form of Non-Collusive Affidavit
- Submit to
- https://ha.internationaleprocurement.com/
- Scope location
- Abilene, TX
- Projected sq ft
- 512 sq ft
- Reported agency
- Abilene Housing Authority
Questions about this IFB
How do I respond to this IFB from Housing Authority of the city of Abilene?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://ha.internationaleprocurement.com/. For questions, contact Meghan Monson.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Housing Authority of the city of Abilene in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Meghan Monson. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness evaluation, Responsibility evaluation including licensing, qualifications, experience, and lowest responsive and responsible bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Housing Authority of the city of Abilene?
All active and historical solicitations from Housing Authority of the city of Abilene are tracked and searchable. As a local housing authority agency, Housing Authority of the city of Abilene regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form of Bid, HUD 5369-A, Bid Bond, Bid Price Sheet, Licensing documents, Construction Approach, Profile of Firm Form, Client Information & References, Form SF-LLL, HUD Form 50071, Conflict of Interest. Review the full document from Housing Authority of the city of Abilene for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Abilene, TX. The total projected area is 512 sq ft. Review the full solicitation for detailed scope requirements.