Abilene Housing Authority - Local Rent Survey Services - RFP # AHA-2026-008, 2026
Housing Authority of the city of AbileneLocal Housing Authority · Abilene, TX- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Sep 8, 2026
- Contract term
- 1 year
- Primary contact
- Meghan Monson
The 30-second brief
The Abilene Housing Authority is seeking proposals from qualified consultants or firms to conduct a local rent survey and prepare the data, analysis, and reporting needed to support HUD Fair Market Rent requirements and reevaluation requests. The minimum survey area includes the Abilene, Texas HUD Metro FMR area consisting of Callahan, Jones, and Taylor Counties, with potential expansion across AHA's 20-county service area. Vendors must demonstrate experience conducting statistically valid rental market surveys and knowledge of HUD FMR methodology, sampling, rent and utility analysis, and statistical validation. Proposals are due by September 23, 2026, at 5:00 PM CDT, with questions due by September 15, 2026. The initial contract term is one year with up to four additional one-year renewal periods.
Project work plan and schedule, Survey methodology and sampling plan, Data collection instruments and questionnaires, Periodic status updates, Complete raw and cleaned survey data, Calculation workbook, Draft final report, Final report and supporting documentation suitable for HUD submission
Turnaround Time (Estimated timeline for project) 25 points, Prior Experience (Business references) 25 points, Fees/Cost (Fees clearly laid out and explained) 20 points, Qualifications (Explanation of services and qualified personnel/team with resumes) 20 points, Presentation (Proposal organization and format) 5 points, Reputation (Relevant portfolio of past projects) 5 points
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Summary
The Abilene Housing Authority is seeking proposals from qualified consultants or firms to conduct a local rent survey and prepare the data, analysis, and reporting needed to support HUD Fair Market Rent requirements and reevaluation requests.
The minimum survey area includes the Abilene, Texas HUD Metro FMR area consisting of Callahan, Jones, and Taylor Counties, with potential expansion across AHA's 20-county service area. Vendors must demonstrate experience conducting statistically valid rental market surveys and knowledge of HUD FMR methodology, sampling, rent and utility analysis, and statistical validation. Proposals are due by September 23, 2026, at 5:00 PM CDT, with questions due by September 15, 2026. The initial contract term is one year with up to four additional one-year renewal periods.
EVALUATION CRITERIA
Turnaround Time (Estimated timeline for project) 25 points, Prior Experience (Business references) 25 points, Fees/Cost (Fees clearly laid out and explained) 20 points, Qualifications (Explanation of services and qualified personnel/team with resumes) 20 points, Presentation (Proposal organization and format) 5 points, Reputation (Relevant portfolio of past projects) 5 points
REQUIRED DELIVERABLES
8- Project work plan and schedule
- Survey methodology and sampling plan
- Data collection instruments and questionnaires
- Periodic status updates
- Complete raw and cleaned survey data
- Calculation workbook
- Draft final report
- Final report and supporting documentation suitable for HUD submission
REQUIRED ATTACHMENTS
13- Certificate of Insurance
- Form SF-LLL Disclosure of Lobbying Activities
- HUD Form 50071 Certificate of Payments to Influence Federal Transactions
- HUD Form 5369-C Certifications and Representations of Offerors
- Conflict of Interest Questionnaire Form CIQ
- Profile of Firm Form
- Company Biography
- Listing of Proposed Subcontractors
- Section 3 Statement
- Respondent's Certification
- Acknowledgement of Addendums
- Business References
- Non-Collusive Affidavit
REQUIRED STAFFING
Project Manager/Senior Consultant, Research / Data Analyst
- Submit to
- https://ha.internationaleprocurement.com/
- Duration
- 12 months
- Scope location
- Abilene, Texas
- Reported agency
- Abilene Housing Authority
Questions about this RFP
How do I respond to this RFP from Housing Authority of the city of Abilene?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://ha.internationaleprocurement.com/. For questions, contact Meghan Monson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Housing Authority of the city of Abilene in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Meghan Monson. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager/Senior Consultant, Research / Data Analyst. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project work plan and schedule, Survey methodology and sampling plan, Data collection instruments and questionnaires, Periodic status updates, Complete raw and cleaned survey data, Calculation workbook, Draft final report, Final report and supporting documentation suitable for HUD submission. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Turnaround Time (Estimated timeline for project) 25 points, Prior Experience (Business references) 25 points, Fees/Cost (Fees clearly laid out and explained) 20 points, Qualifications (Explanation of..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Housing Authority of the city of Abilene?
All active and historical solicitations from Housing Authority of the city of Abilene are tracked and searchable. As a local housing authority agency, Housing Authority of the city of Abilene regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, Form SF-LLL Disclosure of Lobbying Activities, HUD Form 50071 Certificate of Payments to Influence Federal Transactions, HUD Form 5369-C Certifications and Representations of. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Housing Authority of the city of Abilene for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Abilene, Texas. Review the full solicitation for detailed scope requirements.