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2025-26 UPK Collaboration RFP

Waterford-Halfmoon Union Free School District logoWaterford-Halfmoon Union Free School District
Due
May 28, 2025
Deadline passed
Primary contact
Joseph Siracuse
(518) 237-0800

The 30-second brief

What they're buying

This document is a Request for Proposal (RFP) from the Waterford-Halfmoon Union Free School District for their Universal PreK program for the 2025-26 school year. It outlines the application process, submission deadline, review period, and implementation timeline. It also details the proposal evaluation criteria, which include information provided in the RFP and budget form, interview feedback, agency's program strength, teacher qualifications, capacity to provide services, and fiscal solvency.

How it's scored

Information provided in the RFP, Information provided in the budget form, Information gathered from an interview, Strength/sustainability of current agency program(s), Agency's ability to provide Teachers and Teaching Assistants with appropriate NYS Certification, Agency's ability to provide a Supervisor Certified in Teacher Evaluation, Agency's ability to meet NYSED and Waterford-Halfmoon School District's programmatic regulations/standards, The eligible agency's capacity to effectively, efficiently and immediately provide needed services, The ease of utilization and accessibility of the program to parents and/or guardians, Capacity to provide ongoing staff development, Staffing patterns and qualifications, Documentation that all applicable health and safety codes and licensure or registration requirements are met, Current program design and experience in providing developmentally appropriate programs, Fiscal solvency, Stability of staff, rate of turnover and ability to fill vacancies in a timely manner, Articulated mission/philosophy statements, Record management and documentation procedures followed by the agency, Administrative structure, Capacity and experience in serving children with disabilities, Capacity and experience in serving children and their families when they are limited English proficient, Children's progress as demonstrated by assessments, Demonstrated effectiveness of the eligible agency's program

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Summary

This document is a Request for Proposal (RFP) from the Waterford-Halfmoon Union Free School District for their Universal PreK program for the 2025-26 school year.

It outlines the application process, submission deadline, review period, and implementation timeline. It also details the proposal evaluation criteria, which include information provided in the RFP and budget form, interview feedback, agency's program strength, teacher qualifications, capacity to provide services, and fiscal solvency.

EVALUATION CRITERIA

Information provided in the RFP, Information provided in the budget form, Information gathered from an interview, Strength/sustainability of current agency program(s), Agency's ability to provide Teachers and Teaching Assistants with appropriate NYS Certification, Agency's ability to provide a Supervisor Certified in Teacher Evaluation, Agency's ability to meet NYSED and Waterford-Halfmoon School District's programmatic regulations/standards, The eligible agency's capacity to effectively, efficiently and immediately provide needed services, The ease of utilization and accessibility of the program to parents and/or guardians, Capacity to provide ongoing staff development, Staffing patterns and qualifications, Documentation that all applicable health and safety codes and licensure or registration requirements are met, Current program design and experience in providing developmentally appropriate programs, Fiscal solvency, Stability of staff, rate of turnover and ability to fill vacancies in a timely manner, Articulated mission/philosophy statements, Record management and documentation procedures followed by the agency, Administrative structure, Capacity and experience in serving children with disabilities, Capacity and experience in serving children and their families when they are limited English proficient, Children's progress as demonstrated by assessments, Demonstrated effectiveness of the eligible agency's program

REQUIRED ATTACHMENTS

One original, One electronic copy on USB drive

Submit to
125 Middletown Road, Waterford, New York 12188

Questions about this RFP

How do I respond to this RFP from Waterford-Halfmoon Union Free School District?

Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 28, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 125 Middletown Road, Waterford, New York 12188. For questions, contact Joseph Siracuse.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Waterford-Halfmoon Union Free School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joseph Siracuse at (518) 237-0800. Questions and answers are typically shared with all prospective bidders.

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What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Information provided in the RFP, Information provided in the budget form, Information gathered from an interview, Strength/sustainability of current agency program(s), Agency's ability to provide Teac..." Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Waterford-Halfmoon Union Free School District?

All active and historical solicitations from Waterford-Halfmoon Union Free School District are tracked and searchable. As a school agency, Waterford-Halfmoon Union Free School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: One original, One electronic copy on USB drive. Review the full document from Waterford-Halfmoon Union Free School District for the complete list.

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