York Preparatory Academy Gear Licensing & Support RFP YPA-2026-001
York Preparatory AcademySchool · Rock Hill, SC- Due
- Feb 25, 2026
- Deadline passed
- Posted
- Jan 26, 2026
- Contract term
- 3 years
- Primary contact
- Director Of Technology
The 30-second brief
York Preparatory Academy (YPA) is soliciting sealed proposals for IT gear licensing and support under solicitation number YPA-2026-001. The scope involves providing Central Licensing for the District’s existing Aruba Wireless Access Points and Aruba Network Switches across five campus buildings including the High School, Middle School, Elementary School, Student Union, and Field House. Specific quantities include Aruba Central 63/38xx, 62xx/29xx Switch Foundation, and AP Foundation subscriptions for both one-year and three-year terms. Vendors must possess a current FCC Form 498 ID (SPIN) and be in good standing with the E-Rate program (USAC-SLD). Proposals are due by 11:00 AM on February 25, 2026, and must be submitted via mail or hand delivery; faxed or emailed responses are not accepted.
Itemized costs, FCC Form 498 ID documentation, Business Profile Sheet, Current business/professional license
Cost to the District (40), Design and compatibility with District standards (35), Documented qualifications and experience (20), Proposal clarity (5)
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Summary
York Preparatory Academy (YPA) is soliciting sealed proposals for IT gear licensing and support under solicitation number YPA-2026-001.
The scope involves providing Central Licensing for the District’s existing Aruba Wireless Access Points and Aruba Network Switches across five campus buildings including the High School, Middle School, Elementary School, Student Union, and Field House. Specific quantities include Aruba Central 63/38xx, 62xx/29xx Switch Foundation, and AP Foundation subscriptions for both one-year and three-year terms. Vendors must possess a current FCC Form 498 ID (SPIN) and be in good standing with the E-Rate program (USAC-SLD). Proposals are due by 11:00 AM on February 25, 2026, and must be submitted via mail or hand delivery; faxed or emailed responses are not accepted.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Itemized costs
- FCC Form 498 ID documentation
- Business Profile Sheet
- Current business/professional license
REQUIRED ATTACHMENTS
3- Proposal Certification
- Lowest Corresponding Price Certification
- USB drive with electronic copy
- Submit to
- Rock Hill, SC
- Duration
- 60 months
- Scope location
- Rock Hill, SC
Questions about this RFP
How do I respond to this RFP from York Preparatory Academy?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Rock Hill, SC. For questions, contact Director Of Technology.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including York Preparatory Academy in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Director Of Technology. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Itemized costs, FCC Form 498 ID documentation, Business Profile Sheet, Current business/professional license. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost to the District (40), Design and compatibility with District standards (35), Documented qualifications and experience (20), Proposal clarity (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from York Preparatory Academy?
All active and historical solicitations from York Preparatory Academy are tracked and searchable. As a school agency, York Preparatory Academy regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Certification, Lowest Corresponding Price Certification, USB drive with electronic copy. Review the full document from York Preparatory Academy for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rock Hill, SC. Review the full solicitation for detailed scope requirements.