York County Request for Proposals - Audio Visual Equipment for Courtrooms and Conference Rooms - 3028 (2026)
York CountyCounty · York, SC- Due
- Mar 11, 2026
- Deadline passed
- Posted
- Feb 12, 2026
- Primary contact
- Bryant Cook
- (803) 684-8520
The 30-second brief
York County is soliciting proposals from qualified A/V providers for consulting, design, and implementation of complete audio/visual solutions for 2 courtrooms, 1 jury assembly room, 1 lobby, and 3 conference rooms across multiple locations including the York County Government Center, Family Court, Clover Magistrate, and Moss Justice Center in York and Rock Hill, SC. Required hardware and systems include Extron control systems, transmitters, receivers, matrix mixers, audio DSP, amplifiers, Netgear managed switches, Owl 4 video conferencing units, commercial displays, Shure microphones, 70v speakers, Middle Atlantic AV racks, document cameras, and assisted listening devices. The project submission deadline is March 11, 2026, with a voluntary pre-solicitations site visit on February 25, 2026, and a questions deadline of March 4, 2026. Bidders must comply with prevailing wage requirements, maintain specified general liability and workers compensation insurance, and provide signed proposal documents and cost proposals.
Extron Transmitters, Receivers, DTP Crosspoint matrix mixers, Audio DSP, Audio Amplifier, Video Distribution Amplifier, Touch Panels, Recorder; Netgear AV Managed Switch with Fiber SFP's; Owl Meeting, Owl 4 with USB-C; Commercial Display wall mounted or desktop; Shure Desktop microphones, Ceiling microphones, Wireless handheld, Wireless podium, Wireless lapel; Speakers 70v; Middle Atlantic AV Rack with battery backup unit, Lacing bars, Motion sensor rack lighting, Cooling fans; Assisted Listening Device; Document Camera; Laser Projector
Technical Approach AV Hardware/Software Configuration (30%), AV Implementation & Training (10%), Hardware/Software Maintenance & Support (10%), Qualifications of the Firm (20%), Qualifications of Staff (20%), Cost Proposal (10%)
Hear what York County plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
York County is soliciting proposals from qualified A/V providers for consulting, design, and implementation of complete audio/visual solutions for 2 courtrooms, 1 jury assembly room, 1 lobby, and 3 conference rooms across multiple locations including the York County Government Center, Family Court, Clover Magistrate, and Moss Justice Center in York and Rock Hill, SC. Required hardware and systems include Extron control systems, transmitters, receivers, matrix mixers, audio DSP, amplifiers, Netgear managed switches, Owl 4 video conferencing units, commercial displays, Shure microphones, 70v speakers, Middle Atlantic AV racks, document cameras, and assisted listening devices.
The project submission deadline is March 11, 2026, with a voluntary pre-solicitations site visit on February 25, 2026, and a questions deadline of March 4, 2026. Bidders must comply with prevailing wage requirements, maintain specified general liability and workers compensation insurance, and provide signed proposal documents and cost proposals.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Extron Transmitters, Receivers, DTP Crosspoint matrix mixers, Audio DSP, Audio Amplifier, Video Distribution Amplifier, Touch Panels, Recorder
- Netgear AV Managed Switch with Fiber SFP's
- Owl Meeting, Owl 4 with USB-C
- Commercial Display wall mounted or desktop
- Shure Desktop microphones, Ceiling microphones, Wireless handheld, Wireless podium, Wireless lapel
- Speakers 70v
- Middle Atlantic AV Rack with battery backup unit, Lacing bars, Motion sensor rack lighting, Cooling fans
- Assisted Listening Device
- Document Camera
- Laser Projector
REQUIRED ATTACHMENTS
3- Signature Page
- Cost Proposal Form
- W-9
- Submit to
- https://www.yorkcountygov.com/217/Procurement
- Scope location
- York, SC
Questions about this RFP
How do I respond to this RFP from York County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.yorkcountygov.com/217/Procurement. For questions, contact Bryant Cook.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including York County in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryant Cook at (803) 684-8520. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Extron Transmitters, Receivers, DTP Crosspoint matrix mixers, Audio DSP, Audio Amplifier, Video Distribution Amplifier, Touch Panels, Recorder; Netgear AV Managed Switch with Fiber SFP's; Owl Meeting, Owl 4 with USB-C; Commercial Display wall mounted or desktop; Shure Desktop microphones, Ceiling mi. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Approach AV Hardware/Software Configuration (30%), AV Implementation & Training (10%), Hardware/Software Maintenance & Support (10%), Qualifications of the Firm (20%), Qualifications of Staf..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from York County?
All active and historical solicitations from York County are tracked and searchable. As a county agency, York County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Page, Cost Proposal Form, W-9. Review the full document from York County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: York, SC. Review the full solicitation for detailed scope requirements.