York County Community College HVAC Preventative Maintenance & Repair Services RFP #2026-0529
York County Community CollegeHigher Ed · Wells, ME- Due
- Jun 16, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Mike McNeil
- (207) 216-4336
The 30-second brief
York County Community College is seeking proposals for HVAC preventative maintenance and repair services at its Wells and Sanford campuses. The contract term is three years with two optional one-year renewals, and proposals are due June 16, 2026.
Cover Letter, Table of Contents, Executive Summary, Company Overview, Proposal, Marketing Plan, Signature
Experience and Qualifications, Pricing Structure and Cost Effectiveness, Response Time Commitments, Technician Credentials & Licensing, References and Past Performance
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Summary
York County Community College is seeking proposals for HVAC preventative maintenance and repair services at its Wells and Sanford campuses. The contract term is three years with two optional one-year renewals, and proposals are due June 16, 2026.
EVALUATION CRITERIA
5- Experience and Qualifications
- Pricing Structure and Cost Effectiveness
- Response Time Commitments
- Technician Credentials & Licensing
- References and Past Performance
REQUIRED DELIVERABLES
7- Cover Letter
- Table of Contents
- Executive Summary
- Company Overview
- Proposal
- Marketing Plan
- Signature
REQUIRED ATTACHMENTS
Copies of applicable licenses and certifications, Cost Proposal
REQUIRED STAFFING
HVAC technician, licensed electrician
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Wells, ME; Sanford, ME
Questions about this RFP
How do I respond to this RFP from York County Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Mike McNeil.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including York County Community College in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike McNeil at (207) 216-4336. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC technician, licensed electrician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Table of Contents, Executive Summary, Company Overview, Proposal, Marketing Plan, Signature. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications, Pricing Structure and Cost Effectiveness, Response Time Commitments, Technician Credentials & Licensing, References and Past Performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from York County Community College?
All active and historical solicitations from York County Community College are tracked and searchable. As a higher ed agency, York County Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Copies of applicable licenses and certifications, Cost Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from York County Community College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wells, ME; Sanford, ME. Review the full solicitation for detailed scope requirements.