Winnebago County - PC REPLACEMENT PROJECT - Invitation For Bids 26B-2490 (2026)
Winnebago CountyCounty · Rockford, IL- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Sep 22, 2026
- Primary contact
- Jenna Smith
- (815) 319-4380
The 30-second brief
The County of Winnebago Department of Information Technology (DoIT) is seeking bids for the PC Replacement Project, involving the procurement and supply of approximately 300 PCs and laptops with expired or expiring warranties. Specific hardware items required include 196 HP All-in-Ones (Part # C7GL6UT#ABA), 5 HP Z2 G1i Workstations (Part # D32GHAT#ABA), 75 HP Laptops (Part # C2EP4UT#ABA), 21 HP Zbook 8 G1i units (Part # BX7V5UT#ABA), 3 Surface Pro devices, 3 Surface Pro Keyboard Covers, and 300 MS Office 2024 Standard Licenses. No alternative products or substitutions will be accepted due to compatibility needs. Bids are due by October 15, 2026, at 10:00 AM CST, with written questions accepted until October 1, 2026. The solicitation may be awarded to multiple vendors based on the lowest total unit price for each specified item.
196 HP All-in-Ones (Part # C7GL6UT#ABA), 5 HP Z2 G1i Workstations (Part # D32GHAT#ABA), 75 HP Laptops (Part # C2EP4UT#ABA), 21 HP Zbook 8 G1i (Part # BX7V5UT#ABA), 3 Surface Pro (Part # EP2-48856), 3 Surface Pro Keyboard Covers (Part # FMN-00001), 300 MS Office 2024 Standard Licenses (Part # AAA-03499-CCF)
Lowest bid price for each specified item
Get notified when Winnebago County posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The County of Winnebago Department of Information Technology (DoIT) is seeking bids for the PC Replacement Project, involving the procurement and supply of approximately 300 PCs and laptops with expired or expiring warranties.
Specific hardware items required include 196 HP All-in-Ones (Part # C7GL6UT#ABA), 5 HP Z2 G1i Workstations (Part # D32GHAT#ABA), 75 HP Laptops (Part # C2EP4UT#ABA), 21 HP Zbook 8 G1i units (Part # BX7V5UT#ABA), 3 Surface Pro devices, 3 Surface Pro Keyboard Covers, and 300 MS Office 2024 Standard Licenses. No alternative products or substitutions will be accepted due to compatibility needs. Bids are due by October 15, 2026, at 10:00 AM CST, with written questions accepted until October 1, 2026. The solicitation may be awarded to multiple vendors based on the lowest total unit price for each specified item.
EVALUATION CRITERIA
Lowest bid price for each specified item
REQUIRED DELIVERABLES
196 HP All-in-Ones (Part # C7GL6UT#ABA), 5 HP Z2 G1i Workstations (Part # D32GHAT#ABA), 75 HP Laptops (Part # C2EP4UT#ABA), 21 HP Zbook 8 G1i (Part # BX7V5UT#ABA), 3 Surface Pro (Part # EP2-48856), 3 Surface Pro Keyboard Covers (Part # FMN-00001), 300 MS Office 2024 Standard Licenses (Part # AAA-03499-CCF)
REQUIRED ATTACHMENTS
Bid Signature Form, References
- Submit to
- Winnebago County Purchasing Department, 404 Elm Street, Room 202, Rockford, IL 61101
- Scope location
- Rockford, IL
Questions about this BID
How do I respond to this Bid from Winnebago County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Winnebago County Purchasing Department, 404 Elm Street, Room 202, Rockford, IL 61101. For questions, contact Jenna Smith.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Winnebago County in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jenna Smith at (815) 319-4380. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 196 HP All-in-Ones (Part # C7GL6UT#ABA), 5 HP Z2 G1i Workstations (Part # D32GHAT#ABA), 75 HP Laptops (Part # C2EP4UT#ABA), 21 HP Zbook 8 G1i (Part # BX7V5UT#ABA), 3 Surface Pro (Part # EP2-48856), 3 Surface Pro Keyboard Covers (Part # FMN-00001), 300 MS Office 2024 Standard Licenses (Part # AAA-034. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest bid price for each specified item" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Winnebago County?
All active and historical solicitations from Winnebago County are tracked and searchable. As a county agency, Winnebago County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Signature Form, References. Review the full document from Winnebago County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rockford, IL. Review the full solicitation for detailed scope requirements.