Winnebago County Facilities Janitorial Services RFP 26P-2489 (2026)
Winnebago CountyCounty · Rockford, IL- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 9, 2026
- Contract term
- 2 years
- Primary contact
- Kathy Clausen
- (815) 319-4380
The 30-second brief
The County of Winnebago, Illinois is seeking proposals for comprehensive janitorial and cleaning services across multiple county-owned facilities totaling approximately 1,684,230 square feet. Services include daily, weekly, monthly, and quarterly cleaning operations such as floor care, restroom sanitization, waste removal, window washing, and carpet extraction for locations including the Administration Building, Justice Center, Juvenile Justice Center, Courthouse, Health Department, Animal Services, and Highway Department. The contract term is for two years with three additional one-year renewal options. A mandatory pre-proposal meeting and site visit is scheduled for September 16, 2026, and proposals are due by October 7, 2026, at 10:00 A.M. Bidders must provide commercial general liability insurance of $2,000,000 per occurrence and submit required business references and quality control procedures.
Response to Request for Proposal, Previous and present references, Personnel and cleaning experience including employee training, Quality Control, Pricing, Company experience and financial stability
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Summary
The County of Winnebago, Illinois is seeking proposals for comprehensive janitorial and cleaning services across multiple county-owned facilities totaling approximately 1,684,230 square feet.
Services include daily, weekly, monthly, and quarterly cleaning operations such as floor care, restroom sanitization, waste removal, window washing, and carpet extraction for locations including the Administration Building, Justice Center, Juvenile Justice Center, Courthouse, Health Department, Animal Services, and Highway Department. The contract term is for two years with three additional one-year renewal options. A mandatory pre-proposal meeting and site visit is scheduled for September 16, 2026, and proposals are due by October 7, 2026, at 10:00 A.M. Bidders must provide commercial general liability insurance of $2,000,000 per occurrence and submit required business references and quality control procedures.
EVALUATION CRITERIA
6- Response to Request for Proposal
- Previous and present references
- Personnel and cleaning experience including employee training
- Quality Control
- Pricing
- Company experience and financial stability
REQUIRED ATTACHMENTS
7- Bid Pricing & Schedule
- Bid Form
- Responsible Bidder for Public Works Projects Certificate
- Business References Form
- Bidder's Subcontractor Form
- Bid Exception Form
- Bid Return Label
- Submit to
- Winnebago County Purchasing Department, 404 Elm Street - Room 202, Rockford, IL 61101
- Duration
- 60 months
- Scope location
- Rockford, IL
- Projected sq ft
- 1,684,230 sq ft
Questions about this RFP
How do I respond to this RFP from Winnebago County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Winnebago County Purchasing Department, 404 Elm Street - Room 202, Rockford, IL 61101. For questions, contact Kathy Clausen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Winnebago County in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathy Clausen at (815) 319-4380. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Response to Request for Proposal, Previous and present references, Personnel and cleaning experience including employee training, Quality Control, Pricing, Company experience and financial stability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Winnebago County?
All active and historical solicitations from Winnebago County are tracked and searchable. As a county agency, Winnebago County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Pricing & Schedule, Bid Form, Responsible Bidder for Public Works Projects Certificate, Business References Form, Bidder's Subcontractor Form, Bid Exception Form, Bid Return Label. Review the full document from Winnebago County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rockford, IL. The total projected area is 1684230 sq ft. Review the full solicitation for detailed scope requirements.