Windsor C-1 School District Phone System RFP 2026
Windsor C-1 School DistrictSchool · Imperial, MO- Due
- May 19, 2026
- Deadline passed
- Posted
- Apr 27, 2026
The 30-second brief
Windsor C-1 School District is soliciting proposals for a new phone system, including 3CX hosting, Yealink phones, and installation/configuration services. The project must be completed by July 31, 2026.
3CX annual hosting, Yealink phones (SIP-T31G, SIP-T46U, CP925), SBC Failover Cluster, Installation & Configuration labor (phone system configuration, User importing, Admin training, E911 setup)
Cost pricing of proposed services, Qualifications/Experience, Experience in providing requested services to similar entities, Responsiveness Clarity, completeness, and relevance of vendor's response, References Satisfaction of past customers
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Summary
Windsor C-1 School District is soliciting proposals for a new phone system, including 3CX hosting, Yealink phones, and installation/configuration services. The project must be completed by July 31, 2026.
EVALUATION CRITERIA
7- Cost pricing of proposed services
- Qualifications/Experience
- Experience in providing requested services to similar entities
- Responsiveness Clarity
- Completeness
- Relevance of vendor's response
- References Satisfaction of past customers
REQUIRED DELIVERABLES
3CX annual hosting, Yealink phones (SIP-T31G, SIP-T46U, CP925), SBC Failover Cluster, Installation & Configuration labor (phone system configuration, User importing, Admin training, E911 setup)
REQUIRED ATTACHMENTS
7- Signed Cover Page
- Vendor Qualifications and References
- RFP Response (Excluding Price)
- RFP Response (Price Information)
- Additional Materials
- Brochures
- Etc
- Submit to
- Imperial, MO
- Scope location
- Imperial, MO
Questions about this RFP
How do I respond to this RFP from Windsor C-1 School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Imperial, MO.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Windsor C-1 School District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: 3CX annual hosting, Yealink phones (SIP-T31G, SIP-T46U, CP925), SBC Failover Cluster, Installation & Configuration labor (phone system configuration, User importing, Admin training, E911 setup). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost pricing of proposed services, Qualifications/Experience, Experience in providing requested services to similar entities, Responsiveness Clarity, completeness, and relevance of vendor's response,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Windsor C-1 School District?
All active and historical solicitations from Windsor C-1 School District are tracked and searchable. As a school agency, Windsor C-1 School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Cover Page, Vendor Qualifications and References, RFP Response (Excluding Price), RFP Response (Price Information), Additional Materials, Brochures, Etc.. Review the full document from Windsor C-1 School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Imperial, MO. Review the full solicitation for detailed scope requirements.