Williamsville Central School District Cafeteria Equipment Repair Service Bid 2026-21
Williamsville Central School DistrictSchool · East Amherst, NY- Due
- Jun 11, 2026
- Deadline passed
- Contract term
- 1 year
The 30-second brief
The Williamsville Central School District is soliciting bids for a service contract covering preventative maintenance and emergency repairs for cafeteria equipment across thirteen schools. Bids are due by June 11, 2026.
Bid Offer, Bid Proposal Certifications, WCSD Specific Delivery Information, Insurance Documentation, Hold Harmless Agreement, Vendor Response Form
Lowest responsible bidder, reliability of bidder, quality of materials, conformity with specifications, terms of delivery
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Summary
The Williamsville Central School District is soliciting bids for a service contract covering preventative maintenance and emergency repairs for cafeteria equipment across thirteen schools. Bids are due by June 11, 2026.
EVALUATION CRITERIA
5- Lowest responsible bidder
- Reliability of bidder
- Quality of materials
- Conformity with specifications
- Terms of delivery
REQUIRED DELIVERABLES
6- Bid Offer
- Bid Proposal Certifications
- WCSD Specific Delivery Information
- Insurance Documentation
- Hold Harmless Agreement
- Vendor Response Form
REQUIRED ATTACHMENTS
8- Bid Offer
- Bid Proposal Certifications
- WCSD Specific Delivery Information
- Insurance Documentation
- Hold Harmless Agreement
- Vendor Response Form
- Technician List
- Commercial Account References
REQUIRED STAFFING
Lead Person, Assistant
- Submit to
- Williamsville Central Schools – Purchasing Department, District Office, 105 Casey Rd., PO BOX 5000, East Amherst, New York 14051
- Duration
- 12 months
- Scope location
- East Amherst, NY
Questions about this BID
How do I respond to this Bid from Williamsville Central School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Williamsville Central Schools – Purchasing Department, District Office, 105 Casey Rd., PO BOX 5000, East Amherst, New York 14051.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Williamsville Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Lead Person, Assistant. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Offer, Bid Proposal Certifications, WCSD Specific Delivery Information, Insurance Documentation, Hold Harmless Agreement, Vendor Response Form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder, reliability of bidder, quality of materials, conformity with specifications, terms of delivery" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Williamsville Central School District?
All active and historical solicitations from Williamsville Central School District are tracked and searchable. As a school agency, Williamsville Central School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Offer, Bid Proposal Certifications, WCSD Specific Delivery Information, Insurance Documentation, Hold Harmless Agreement, Vendor Response Form, Technician List, Commercial Account References. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Williamsville Central School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: East Amherst, NY. Review the full solicitation for detailed scope requirements.