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Williamsville Central School District Cafeteria Equipment Repair Service Bid 2026-21

Williamsville Central School District, East Amherst, NY·School

Submission deadline is today — June 11, 2026

Jun 11, 2026
Submission Deadline
Contract Term
1 year
Duration
12 months
Scope Location
East Amherst, NY
Submission Address
Williamsville Central Schools – Purchasing Department, District Office, 105 Casey Rd., PO BOX 5000, East Amherst, New York 14051

Summary

The Williamsville Central School District is soliciting bids for a service contract covering preventative maintenance and emergency repairs for cafeteria equipment across thirteen schools. Bids are due by June 11, 2026.

Evaluation Criteria

Lowest responsible bidder, reliability of bidder, quality of materials, conformity with specifications, terms of delivery

Required Deliverables

Bid Offer, Bid Proposal Certifications, WCSD Specific Delivery Information, Insurance Documentation, Hold Harmless Agreement, Vendor Response Form

Required Attachments

Bid Offer, Bid Proposal Certifications, WCSD Specific Delivery Information, Insurance Documentation, Hold Harmless Agreement, Vendor Response Form, Technician List, Commercial Account References

Required Staffing Roles

Lead Person, Assistant
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Frequently Asked Questions

How do I respond to this Bid from Williamsville Central School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 11, 2026. Proposals should be submitted to: Williamsville Central Schools – Purchasing Department, District Office, 105 Casey Rd., PO BOX 5000, East Amherst, New York 14051.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Williamsville Central School District?

Civic IQ tracks all active and historical solicitations from Williamsville Central School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Williamsville Central School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including Williamsville Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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