William Paterson University Residence Hall Summer Cleaning Services RFP R201-26 2026
William Paterson University Of New JerseyHigher Ed · Wayne, NJ- Due
- Apr 14, 2026
- Deadline passed
- Posted
- Feb 25, 2026
- Contract term
- 3 years
- Primary contact
- Steve Sondey
- (973) 720-2862
The 30-second brief
William Paterson University is soliciting proposals for Request for Proposal No. R201-26 for Residence Hall Summer Cleaning Services. The scope includes 'total cleaning' of residence hall rooms, bathrooms, and public spaces across seven buildings: Century Hall, Hillside Hall, High Mountain East, High Mountain West, Pioneer Hall, Heritage Hall, and Skyline. Work involves furniture cleaning, wall washing, window cleaning, floor sweeping/mopping, and appliance cleaning (stoves and refrigerators in Pioneer and Heritage Halls). Floor stripping and waxing is required for select rooms and Hillside Hall hallways. The total area is approximately 329,713 sq ft. A mandatory pre-bid meeting and site inspection is scheduled for March 18, 2026. Proposals are due April 14, 2026, and must comply with the New Jersey Prevailing Wage Act for janitorial services ($19.40/hr base). The contract term is three years starting May 1, 2026.
Signature page, Price Sheets, Business References, Bidder Qualification page, Cooperative Purchasing page, Ownership Disclosure form, Non-Collusion Affidavit, Conflicts of Interest form, W-9, Supplier Information Form, Business Registration Certificate
General approach and plans, detailed approach to services, documented experience, experience with WPUNJ or other state colleges, qualifications of management/personnel, ability to mobilize, quoted price
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Summary
William Paterson University is soliciting proposals for Request for Proposal No.
R201-26 for Residence Hall Summer Cleaning Services. The scope includes 'total cleaning' of residence hall rooms, bathrooms, and public spaces across seven buildings: Century Hall, Hillside Hall, High Mountain East, High Mountain West, Pioneer Hall, Heritage Hall, and Skyline. Work involves furniture cleaning, wall washing, window cleaning, floor sweeping/mopping, and appliance cleaning (stoves and refrigerators in Pioneer and Heritage Halls). Floor stripping and waxing is required for select rooms and Hillside Hall hallways. The total area is approximately 329,713 sq ft. A mandatory pre-bid meeting and site inspection is scheduled for March 18, 2026. Proposals are due April 14, 2026, and must comply with the New Jersey Prevailing Wage Act for janitorial services ($19.40/hr base). The contract term is three years starting May 1, 2026.
EVALUATION CRITERIA
7- General approach and plans
- Detailed approach to services
- Documented experience
- Experience with WPUNJ or other state colleges
- Qualifications of management/personnel
- Ability to mobilize
- Quoted price
REQUIRED DELIVERABLES
11- Signature page
- Price Sheets
- Business References
- Bidder Qualification page
- Cooperative Purchasing page
- Ownership Disclosure form
- Non-Collusion Affidavit
- Conflicts of Interest form
- W-9
- Supplier Information Form
- Business Registration Certificate
REQUIRED ATTACHMENTS
4- Attachment No. 1 (Breakdown by building)
- Attachment No. 2 (Inspection checklist)
- Attachment No. 3 (Sample schedule)
- Excel Unit Price file
REQUIRED STAFFING
Janitor
- Submit to
- [email protected]
- Scope location
- Wayne, NJ
- Projected sq ft
- 329,713 sq ft
- Reported agency
- William Paterson University
Questions about this RFP
How do I respond to this RFP from William Paterson University Of New Jersey?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Steve Sondey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including William Paterson University Of New Jersey in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steve Sondey at (973) 720-2862. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Janitor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Signature page, Price Sheets, Business References, Bidder Qualification page, Cooperative Purchasing page, Ownership Disclosure form, Non-Collusion Affidavit, Conflicts of Interest form, W-9, Supplier Information Form, Business Registration Certificate. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General approach and plans, detailed approach to services, documented experience, experience with WPUNJ or other state colleges, qualifications of management/personnel, ability to mobilize, quoted pri..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from William Paterson University Of New Jersey?
All active and historical solicitations from William Paterson University Of New Jersey are tracked and searchable. As a higher ed agency, William Paterson University Of New Jersey regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment No. 1 (Breakdown by building), Attachment No. 2 (Inspection checklist), Attachment No. 3 (Sample schedule), Excel Unit Price file. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from William Paterson University Of New Jersey for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wayne, NJ. The total projected area is 329713 sq ft. Review the full solicitation for detailed scope requirements.