White County Request for Qualifications for Employee Benefits Broker Services 2026
White CountyCounty · Cleveland, GA- Due
- Dec 11, 2026
- 34 days left
- Posted
- Oct 12, 2026
- Contract term
- 1 year
- Primary contact
- Shanda Murphy
- (706) 865-2235
The 30-second brief
White County, Georgia is issuing a Request for Qualifications (RFQ) to seek qualified brokers to assist with strategically planning, designing, and negotiating the best coverage and cost for the comprehensive employee benefit program covering approximately 272 benefit-eligible employees. The scope of work includes auditing contracts and monthly invoices, coordinating annual benefits renewals, assisting in determining specifications for future insurance coverage, marketing the County's desired insurance package, preparing and analyzing bid packages, reviewing benefit packages for cost-effectiveness, monitoring ongoing contracts, analyzing claims history, providing trend information, meeting with administrative staff, conducting new-hire enrollments, designing communication materials including an Employee Benefits Handbook, participating in the annual wellness fair, providing a key contact person for claims and eligibility issues, providing weekly deduction reports, processing COBRA benefits, providing ongoing support for mandated annual reporting, providing an electronic platform for open enrollment and changes, and evaluating insurance products. Submissions are due by December 11, 2026 at 2:00 PM to White County Human Resources, 1235 Helen Hwy, Cleveland, GA 30528, with questions due by November 20, 2026. The initial contract term is from July 1, 2027 through June 30, 2028, with possible renewals.
Broker Proposal Response Questionnaire, Vendor Information Form, Execution of Proposal Form, Addenda Acknowledgment Form, Proposer's Certification and Non-Collusion Affidavit, Georgia Security and Immigration Compliance Act Affidavit (Contractor and Subcontractor Affidavits), Copy of current business license, Copy of current Georgia Insurance Brokerage license, Reference Form, Financial Proposal
Responsiveness of understanding scope (15 points), Technical Experience of firm: Insurance work of the type under consideration (15 points), Work with similar public entities (20 points), Qualifications of Staff (20 points), Size and structure of the firm (15 points), References (15 points), Oral Presentation/Interview if applicable (20 points)
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Summary
White County, Georgia is issuing a Request for Qualifications (RFQ) to seek qualified brokers to assist with strategically planning, designing, and negotiating the best coverage and cost for the comprehensive employee benefit program covering approximately 272 benefit-eligible employees.
The scope of work includes auditing contracts and monthly invoices, coordinating annual benefits renewals, assisting in determining specifications for future insurance coverage, marketing the County's desired insurance package, preparing and analyzing bid packages, reviewing benefit packages for cost-effectiveness, monitoring ongoing contracts, analyzing claims history, providing trend information, meeting with administrative staff, conducting new-hire enrollments, designing communication materials including an Employee Benefits Handbook, participating in the annual wellness fair, providing a key contact person for claims and eligibility issues, providing weekly deduction reports, processing COBRA benefits, providing ongoing support for mandated annual reporting, providing an electronic platform for open enrollment and changes, and evaluating insurance products. Submissions are due by December 11, 2026 at 2:00 PM to White County Human Resources, 1235 Helen Hwy, Cleveland, GA 30528, with questions due by November 20, 2026. The initial contract term is from July 1, 2027 through June 30, 2028, with possible renewals.
EVALUATION CRITERIA
Responsiveness of understanding scope (15 points), Technical Experience of firm: Insurance work of the type under consideration (15 points), Work with similar public entities (20 points), Qualifications of Staff (20 points), Size and structure of the firm (15 points), References (15 points), Oral Presentation/Interview if applicable (20 points)
REQUIRED DELIVERABLES
Broker Proposal Response Questionnaire, Vendor Information Form, Execution of Proposal Form, Addenda Acknowledgment Form, Proposer's Certification and Non-Collusion Affidavit, Georgia Security and Immigration Compliance Act Affidavit (Contractor and Subcontractor Affidavits), Copy of current business license, Copy of current Georgia Insurance Brokerage license, Reference Form, Financial Proposal
REQUIRED ATTACHMENTS
9- Vendor Information Form
- Execution of Proposal Form
- Addenda Acknowledgment Form
- Proposer's Certification and Non-Collusion Affidavit
- Georgia Security and Immigration Compliance Act Affidavit
- Copy of current business license
- Copy of current Georgia Insurance Brokerage license
- Reference Form
- Financial Proposal
- Submit to
- White County Government, Attention: Human Resources, 1235 Helen Hwy, Cleveland, GA 30528
- Scope location
- Cleveland, GA
Questions about this RFQ
How do I respond to this RFQ from White County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: White County Government, Attention: Human Resources, 1235 Helen Hwy, Cleveland, GA 30528. For questions, contact Shanda Murphy.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including White County in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shanda Murphy at (706) 865-2235. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Broker Proposal Response Questionnaire, Vendor Information Form, Execution of Proposal Form, Addenda Acknowledgment Form, Proposer's Certification and Non-Collusion Affidavit, Georgia Security and Immigration Compliance Act Affidavit (Contractor and Subcontractor Affidavits), Copy of current busines. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness of understanding scope (15 points), Technical Experience of firm: Insurance work of the type under consideration (15 points), Work with similar public entities (20 points), Qualificatio..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from White County?
All active and historical solicitations from White County are tracked and searchable. As a county agency, White County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 11, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information Form, Execution of Proposal Form, Addenda Acknowledgment Form, Proposer's Certification and Non-Collusion Affidavit, Georgia Security and Immigration Compliance Act Affidavit, Copy. Review the full document from White County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, GA. Review the full solicitation for detailed scope requirements.