Western Wayne Schools - FY2027 Fiber RFP Western Wayne Schools - 235243
Western Wayne SchoolsSchool · Pershing, IN- Due
- Dec 1, 2026
- 29 days left
- Posted
- Oct 15, 2026
- Contract term
- 4 years
- Primary contact
- Benjamin Burris
- (765) 478-6318
The 30-second brief
Western Wayne Schools is seeking proposals for data transmission and internet access services, including leased lit fiber, leased dark fiber, and category one network equipment to provide WAN connections between eligible sites and the network head-end at Western Wayne Elementary School in Cambridge City, IN. The project begins July 1, 2027, and is contingent upon E-Rate funding and an Applicant-issued Notice to Proceed. Bidders may bid on either or both options: a fully managed leased lit fiber transport service (1+, 2+, 5+, and 10+ Gbps connections) or a leased dark fiber solution (up to 2 strands) with optional equipment pricing (such as Ruckus ICX8200-24ZP or Fortinet 124F-FPOE) and recurring maintenance and operations. Submissions are due by December 1, 2026, at 2:00 PM EST via e-mail to Benjamin Burris. A voluntary site visit is scheduled for October 30, 2026, at Lincoln Middle High School.
Leased Dark Fiber, Leased Lit Fiber, Category One Network Equipment, Special Construction Pricing
Pricing and terms, technical details, SLA, experience and references, compliance with requirements
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Summary
Western Wayne Schools is seeking proposals for data transmission and internet access services, including leased lit fiber, leased dark fiber, and category one network equipment to provide WAN connections between eligible sites and the network head-end at Western Wayne Elementary School in Cambridge City, IN. The project begins July 1, 2027, and is contingent upon E-Rate funding and an Applicant-issued Notice to Proceed.
Bidders may bid on either or both options: a fully managed leased lit fiber transport service (1+, 2+, 5+, and 10+ Gbps connections) or a leased dark fiber solution (up to 2 strands) with optional equipment pricing (such as Ruckus ICX8200-24ZP or Fortinet 124F-FPOE) and recurring maintenance and operations. Submissions are due by December 1, 2026, at 2:00 PM EST via e-mail to Benjamin Burris. A voluntary site visit is scheduled for October 30, 2026, at Lincoln Middle High School.
EVALUATION CRITERIA
5- Pricing and terms
- Technical details
- SLA
- Experience and references
- Compliance with requirements
REQUIRED DELIVERABLES
4- Leased Dark Fiber
- Leased Lit Fiber
- Category One Network Equipment
- Special Construction Pricing
REQUIRED ATTACHMENTS
6- Proposed Service Level Agreement
- Proposed network diagram
- Three (3) reference sites
- E-Rate SPIN Number
- A ready-to-execute contract
- Pricing matrix (Appendix A)
- Submit to
- [email protected]
- Scope location
- Pershing, IN
Questions about this RFP
How do I respond to this RFP from Western Wayne Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Benjamin Burris.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Western Wayne Schools in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Benjamin Burris at (765) 478-6318. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Leased Dark Fiber, Leased Lit Fiber, Category One Network Equipment, Special Construction Pricing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing and terms, technical details, SLA, experience and references, compliance with requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Western Wayne Schools?
All active and historical solicitations from Western Wayne Schools are tracked and searchable. As a school agency, Western Wayne Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposed Service Level Agreement, Proposed network diagram, Three (3) reference sites, E-Rate SPIN Number, A ready-to-execute contract, Pricing matrix (Appendix A). Review the full document from Western Wayne Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pershing, IN. Review the full solicitation for detailed scope requirements.