West Sabine ISD Employee Benefits Agent of Record, Enrollment and Administration Services RFP 23-06 2024
West Sabine Independent School DistrictSchool · Pineland, TX- Due
- Feb 29, 2024
- Deadline passed
- Posted
- Jan 19, 2024
- Contract term
- 2 years
- Primary contact
- Carnelius D. Gilder
- (409) 584-2655
The 30-second brief
West Sabine Independent School District (WSISD) is soliciting proposals for an Employee Benefits Agent of Record to provide comprehensive brokerage, enrollment, and administration services. The successful proposer will manage a wide range of major medical, ancillary, and voluntary employee benefits, including core medical plans, supplemental insurance products, Section 125 and 403(b) administration, COBRA, and retiree administration. Requirements include providing an online enrollment system, a dedicated call center, bilingual customer service, and monthly wellness communications. The initial contract term is two years with options for three additional one-year renewals. Proposals are due by February 29, 2024, at 11:00 AM CDT, and must be submitted electronically, by mail, or hand-delivered to the Office of the Superintendent in Pineland, TX.
Contract Acceptance and Signatures, Conflict of Interest Questionnaire, Antitrust Certification Statement, W-9, Vendor Certification Forms, SB 9 Contractor Certification, Resumes of Personnel, Company Profiles
Administrative Services/Resources (45 points), Vendor History/References/Financial Stability (25 points), Staffing Personnel (25 points), Compliance Capabilities (5 points)
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Summary
West Sabine Independent School District (WSISD) is soliciting proposals for an Employee Benefits Agent of Record to provide comprehensive brokerage, enrollment, and administration services.
The successful proposer will manage a wide range of major medical, ancillary, and voluntary employee benefits, including core medical plans, supplemental insurance products, Section 125 and 403(b) administration, COBRA, and retiree administration. Requirements include providing an online enrollment system, a dedicated call center, bilingual customer service, and monthly wellness communications. The initial contract term is two years with options for three additional one-year renewals. Proposals are due by February 29, 2024, at 11:00 AM CDT, and must be submitted electronically, by mail, or hand-delivered to the Office of the Superintendent in Pineland, TX.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Contract Acceptance and Signatures
- Conflict of Interest Questionnaire
- Antitrust Certification Statement
- W-9
- Vendor Certification Forms
- SB 9 Contractor Certification
- Resumes of Personnel
- Company Profiles
REQUIRED ATTACHMENTS
8- Attachment #1
- Attachment #2
- Attachment #3
- Attachment #4
- Attachment #5
- Attachment #6
- Attachment #7
- Attachment #8
REQUIRED STAFFING
4- Submit to
- Pineland, Texas
- Scope location
- Pineland, Texas
Questions about this RFP
How do I respond to this RFP from West Sabine Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 29, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Pineland, Texas. For questions, contact Carnelius D. Gilder.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Sabine Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carnelius D. Gilder at (409) 584-2655. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Account Manager, Sales Representative, Support Staff, Marketing/Communications Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Contract Acceptance and Signatures, Conflict of Interest Questionnaire, Antitrust Certification Statement, W-9, Vendor Certification Forms, SB 9 Contractor Certification, Resumes of Personnel, Company Profiles. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Administrative Services/Resources (45 points), Vendor History/References/Financial Stability (25 points), Staffing Personnel (25 points), Compliance Capabilities (5 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from West Sabine Independent School District?
All active and historical solicitations from West Sabine Independent School District are tracked and searchable. As a school agency, West Sabine Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment #1, Attachment #2, Attachment #3, Attachment #4, Attachment #5, Attachment #6, Attachment #7, Attachment #8. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from West Sabine Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pineland, Texas. Review the full solicitation for detailed scope requirements.