West Platte R-II School District HVAC Maintenance RFP 2026
West Platte County R-II School DistrictSchool · Weston, MO- Due
- Apr 1, 2026
- Deadline passed
- Posted
- Feb 24, 2026
- Contract term
- 3 years
- Primary contact
- Diana Summers
The 30-second brief
West Platte R-II School District is requesting proposals for comprehensive full-service HVAC maintenance for its Elementary, Middle, and High School facilities, beginning July 1, 2026, for a term of three school years with an option for a fourth.
Detailed prospectus, Three references with contracts over $50, 000, Sample service reports, Record keeping methods, Computer-generated scheduling, Certificate of Insurance, EQUIPMENT LIST, Signed PROPOSAL FORM, And BID FORM.
Technical competence, references, experience, financial stability, and cost.
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Summary
West Platte R-II School District is requesting proposals for comprehensive full-service HVAC maintenance for its Elementary, Middle, and High School facilities, beginning July 1, 2026, for a term of three school years with an option for a fourth.
EVALUATION CRITERIA
5- Technical competence
- References
- Experience
- Financial stability
- Cost
REQUIRED DELIVERABLES
10- Detailed prospectus
- Three references with contracts over $50
- 000
- Sample service reports
- Record keeping methods
- Computer-generated scheduling
- Certificate of Insurance
- EQUIPMENT LIST
- Signed PROPOSAL FORM
- BID FORM
REQUIRED ATTACHMENTS
5- EQUIPMENT LIST
- PROPOSAL FORM
- BID FORM
- Certificate of Insurance
- Bid Bond (5% of total bid)
- Submit to
- West Platte School District Central Office, 1103 Washington Street, Weston, MO 64098
- Duration
- 48 months
- Scope location
- Weston, Missouri
- Reported agency
- West Platte R-II School District
Questions about this RFP
How do I respond to this RFP from West Platte County R-II School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: West Platte School District Central Office, 1103 Washington Street, Weston, MO 64098. For questions, contact Diana Summers.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Platte County R-II School District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Diana Summers. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed prospectus, Three references with contracts over $50, 000, Sample service reports, Record keeping methods, Computer-generated scheduling, Certificate of Insurance, EQUIPMENT LIST, Signed PROPOSAL FORM, And BID FORM.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical competence, references, experience, financial stability, and cost." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from West Platte County R-II School District?
All active and historical solicitations from West Platte County R-II School District are tracked and searchable. As a school agency, West Platte County R-II School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: EQUIPMENT LIST, PROPOSAL FORM, BID FORM, Certificate of Insurance, Bid Bond (5% of total bid).. Review the full document from West Platte County R-II School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Weston, Missouri. Review the full solicitation for detailed scope requirements.