Wentzville Fire Protection District - HVAC Maintenance Services Bid 2027
Wentzville Fire Protection DistrictFire District · Wentzville, MO- Due
- Nov 9, 2026
- 7 days left
- Contract term
- 1 year
- Primary contact
- Shannonb
The 30-second brief
The Wentzville Fire Protection District seeks bids for comprehensive HVAC maintenance services at five District-owned properties for a 12-month contract period from January 1, 2027, through December 31, 2027. The scope includes quarterly filter maintenance, semiannual preventive maintenance, and cleaning, inspection, and tune-ups of mechanical HVAC equipment, packaged RTUs, split systems, VRF ceiling cassettes, condensers, unit heaters, and exhaust fans. Technicians servicing VRF and AAON systems must be appropriately trained or certified. Bids are due by November 9, 2026, at 3:00 p.m. via mail, hand-delivery to 502 Luetkenhaus Blvd., Wentzville, MO 63385, or email to [email protected], with a lowest and best bidder evaluation basis and mandatory proof of insurance required.
Quarterly filter maintenance, Semiannual preventive maintenance, HVAC system tune-ups and inspections, Service documentation
Lowest and best bidder
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Summary
The Wentzville Fire Protection District seeks bids for comprehensive HVAC maintenance services at five District-owned properties for a 12-month contract period from January 1, 2027, through December 31, 2027.
The scope includes quarterly filter maintenance, semiannual preventive maintenance, and cleaning, inspection, and tune-ups of mechanical HVAC equipment, packaged RTUs, split systems, VRF ceiling cassettes, condensers, unit heaters, and exhaust fans. Technicians servicing VRF and AAON systems must be appropriately trained or certified. Bids are due by November 9, 2026, at 3:00 p.m. via mail, hand-delivery to 502 Luetkenhaus Blvd., Wentzville, MO 63385, or email to [email protected], with a lowest and best bidder evaluation basis and mandatory proof of insurance required.
EVALUATION CRITERIA
Lowest and best bidder
REQUIRED DELIVERABLES
4- Quarterly filter maintenance
- Semiannual preventive maintenance
- HVAC system tune-ups and inspections
- Service documentation
REQUIRED ATTACHMENTS
Proof of insurance, Bid Response Form
REQUIRED STAFFING
3- Submit to
- [email protected]
- Scope location
- Wentzville, MO
Questions about this BID
How do I respond to this Bid from Wentzville Fire Protection District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Shannonb.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Wentzville Fire Protection District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannonb. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Regular maintenance and repair labor, Overtime service, Holiday service. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Quarterly filter maintenance, Semiannual preventive maintenance, HVAC system tune-ups and inspections, Service documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Wentzville Fire Protection District?
All active and historical solicitations from Wentzville Fire Protection District are tracked and searchable. As a fire district agency, Wentzville Fire Protection District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of insurance, Bid Response Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Wentzville Fire Protection District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wentzville, MO. Review the full solicitation for detailed scope requirements.