Wayne State University Event Management Services RFP 2026
Wayne State UniversityHigher Ed · Detroit, MI- Due
- May 28, 2026
- Deadline passed
- Posted
- Apr 29, 2026
- Contract term
- 2 years
- Primary contact
- Brandy Gaines
- (313) 577-3712
The 30-second brief
Wayne State University is seeking proposals for event management services to plan, design, produce, and execute a series of signature campaign public launch events. The services will include event strategy, creative concept development, communications, media integration, and full-scale event logistics and implementation.
Comprehensive event plan and timeline, Creative concept package and renderings, Internal and external stakeholder interviews/focus groups, Recommended communications and event messaging plan, Final run of show and production book, Event budget and reports, Onsite production and event management, Environmental, Interactive and entertainment elements, Post-event wrap-up report with recommendations
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Summary
Wayne State University is seeking proposals for event management services to plan, design, produce, and execute a series of signature campaign public launch events.
The services will include event strategy, creative concept development, communications, media integration, and full-scale event logistics and implementation.
REQUIRED DELIVERABLES
10- Comprehensive event plan and timeline
- Creative concept package and renderings
- Internal and external stakeholder interviews/focus groups
- Recommended communications and event messaging plan
- Final run of show and production book
- Event budget and reports
- Onsite production and event management
- Environmental
- Interactive and entertainment elements
- Post-event wrap-up report with recommendations
REQUIRED ATTACHMENTS
13- Schedule A
- Schedule B
- Schedule C
- Schedule D
- VENDOR Exhibit 1
- VENDOR Exhibit 2
- VENDOR Exhibit 3
- VENDOR Exhibit 4
- Appendix 1
- Appendix 2
- Appendix 3
- Appendix 4
- Appendix 5
- Duration
- 12 months
- Scope location
- Detroit, Michigan
Questions about this RFP
How do I respond to this RFP from Wayne State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Brandy Gaines.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Wayne State University in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandy Gaines at (313) 577-3712. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive event plan and timeline, Creative concept package and renderings, Internal and external stakeholder interviews/focus groups, Recommended communications and event messaging plan, Final run of show and production book, Event budget and reports, Onsite production and event management, Env. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Wayne State University?
All active and historical solicitations from Wayne State University are tracked and searchable. As a higher ed agency, Wayne State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule A, Schedule B, Schedule C, Schedule D, VENDOR Exhibit 1, VENDOR Exhibit 2, VENDOR Exhibit 3, VENDOR Exhibit 4, Appendix 1, Appendix 2, Appendix 3, Appendix 4, Appendix 5. Review the full document from Wayne State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Detroit, Michigan. Review the full solicitation for detailed scope requirements.
