Waupaca County Jail Existing Door, Intercom and Utility Systems Upgrade RFP 26-004-23
Waupaca CountyCounty · Waupaca, WI- Due
- May 12, 2026
- Deadline passed
- Posted
- Mar 19, 2026
- Contract term
- 3 years
- Primary contact
- Kristy Opperman
The 30-second brief
Waupaca County is soliciting proposals for the replacement and upgrade of existing door, intercom, and utility systems at the Waupaca County Jail facility, which has a capacity of 324 inmates. The project scope includes upgrading 6 HMI stations with 24-inch touch screen monitors, replacing PLC and Com-Tec door boards, installing new IP Audio intercom master stations, and updating the Bosch Video Management System (BVMS) with new servers and workstations. The vendor must provide all labor, materials, detention-rated hardware, software, and onsite training. A mandatory pre-bid walk-thru is scheduled for April 20, 2026, at 10:00 a.m. Proposals are due by May 11, 2026, at 2:00 p.m. CST. The contract term is three years.
Five copies of complete proposal, One digital copy on flash drive, Cover page, Executive summary, Financial proposal, Scope of work specifications
In-depth evaluation to determine if Scope of Work Specifications have been met
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Summary
Waupaca County is soliciting proposals for the replacement and upgrade of existing door, intercom, and utility systems at the Waupaca County Jail facility, which has a capacity of 324 inmates.
The project scope includes upgrading 6 HMI stations with 24-inch touch screen monitors, replacing PLC and Com-Tec door boards, installing new IP Audio intercom master stations, and updating the Bosch Video Management System (BVMS) with new servers and workstations. The vendor must provide all labor, materials, detention-rated hardware, software, and onsite training. A mandatory pre-bid walk-thru is scheduled for April 20, 2026, at 10:00 a.m. Proposals are due by May 11, 2026, at 2:00 p.m. CST. The contract term is three years.
EVALUATION CRITERIA
In-depth evaluation to determine if Scope of Work Specifications have been met
REQUIRED DELIVERABLES
6- Five copies of complete proposal
- One digital copy on flash drive
- Cover page
- Executive summary
- Financial proposal
- Scope of work specifications
REQUIRED ATTACHMENTS
3- Marriage License Brochure
- Polling Place List
- County Road Map
- Submit to
- Waupaca County Clerk's Office, 811 Harding Street, Waupaca, WI 54981
- Scope location
- Waupaca, WI
Questions about this RFP
How do I respond to this RFP from Waupaca County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Waupaca County Clerk's Office, 811 Harding Street, Waupaca, WI 54981. For questions, contact Kristy Opperman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Waupaca County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kristy Opperman. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Five copies of complete proposal, One digital copy on flash drive, Cover page, Executive summary, Financial proposal, Scope of work specifications. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "In-depth evaluation to determine if Scope of Work Specifications have been met" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waupaca County?
All active and historical solicitations from Waupaca County are tracked and searchable. As a county agency, Waupaca County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Marriage License Brochure, Polling Place List, County Road Map. Review the full document from Waupaca County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waupaca, WI. Review the full solicitation for detailed scope requirements.