Washington State Parks - South Summit Area Cross Country Trail Grooming - RFP 527-446 (2026)
Washington State Parks and Recreation CommissionState · Lacey, WA- Due
- Nov 10, 2026
- 7 days left
- Posted
- Sep 26, 2026
- Contract term
- 5 years
- Primary contact
- Jacob Eckmann
- (360) 902-8662
The 30-second brief
Washington State Parks and Recreation Commission seeks proposals for winter maintenance and trail grooming services for approximately 28 miles of designated cross-country ski trails, providing set tracks and skate lanes in the Okanogan-Wenatchee National Forest managed by the Methow Ranger District in Okanogan County, Washington. The contract term is five winter seasons (typically December 1 through March 31), beginning December 1, 2026, and ending April 30, 2031, with an approved previous budget of $70,651.00 for the 2025-2026 season. Bids are due by November 10, 2026, at 1:00 PM PST, with a virtual pre-bid conference scheduled for October 7, 2026. Required submittals include equipment descriptions with photos, equipment failure back-up plans, proof of ownership or control, hourly price cost sheets, experience, plan of operation, firm capacity, subcontracting not authorized statements, Washington small business or veteran-owned certifications, and three fresh letters of reference.
Trail grooming services for approximately 28 miles of designated cross country ski trails
List and description of equipment with photos (up to 35 points), Bid Price/Cost Sheet for each piece of equipment (up to 30 points), Experience (up to 25 points), Certified veteran-owned and/or Washington small, diverse business (10 points)
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Summary
Washington State Parks and Recreation Commission seeks proposals for winter maintenance and trail grooming services for approximately 28 miles of designated cross-country ski trails, providing set tracks and skate lanes in the Okanogan-Wenatchee National Forest managed by the Methow Ranger District in Okanogan County, Washington.
The contract term is five winter seasons (typically December 1 through March 31), beginning December 1, 2026, and ending April 30, 2031, with an approved previous budget of $70,651.00 for the 2025-2026 season. Bids are due by November 10, 2026, at 1:00 PM PST, with a virtual pre-bid conference scheduled for October 7, 2026. Required submittals include equipment descriptions with photos, equipment failure back-up plans, proof of ownership or control, hourly price cost sheets, experience, plan of operation, firm capacity, subcontracting not authorized statements, Washington small business or veteran-owned certifications, and three fresh letters of reference.
EVALUATION CRITERIA
List and description of equipment with photos (up to 35 points), Bid Price/Cost Sheet for each piece of equipment (up to 30 points), Experience (up to 25 points), Certified veteran-owned and/or Washington small, diverse business (10 points)
REQUIRED DELIVERABLES
Trail grooming services for approximately 28 miles of designated cross country ski trails
REQUIRED ATTACHMENTS
5- Bidder's Certifications, Assurances, and Waiver (Appendix A)
- Bidder's Profile (Appendix B)
- Bid Price/Cost Sheet (Appendix C)
- Diverse Business Inclusion Plan - Subcontractors (Appendix D)
- Letters of Reference
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Okanogan County, Washington
Questions about this RFP
How do I respond to this RFP from Washington State Parks and Recreation Commission?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jacob Eckmann.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washington State Parks and Recreation Commission in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jacob Eckmann at (360) 902-8662. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Trail grooming services for approximately 28 miles of designated cross country ski trails. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "List and description of equipment with photos (up to 35 points), Bid Price/Cost Sheet for each piece of equipment (up to 30 points), Experience (up to 25 points), Certified veteran-owned and/or Washin..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington State Parks and Recreation Commission?
All active and historical solicitations from Washington State Parks and Recreation Commission are tracked and searchable. As a state agency, Washington State Parks and Recreation Commission regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder's Certifications, Assurances, and Waiver (Appendix A); Bidder's Profile (Appendix B); Bid Price/Cost Sheet (Appendix C); Diverse Business Inclusion Plan - Subcontractors (Appendix D); Letters o. Review the full document from Washington State Parks and Recreation Commission for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Okanogan County, Washington. Review the full solicitation for detailed scope requirements.