Warren County School District Cleaning Services RFP 2026
Warren County School DistrictSchool · Mcminnville, TN- Due
- Sep 8, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Detra Whiles
- (931) 668-4022 ext 11105
The 30-second brief
The Warren County School District (WCSD) is soliciting sealed proposals for professional cleaning services at select facilities, including the Health Clinic, Central Office, Maintenance Department, and the Career and Technical Education (CTE) Center. The scope includes daily, weekly, monthly, and periodic cleaning tasks such as restroom sanitization, floor care (sweeping, mopping, vacuuming, and machine scrubbing/waxing), and high-touch surface disinfection. The Health Clinic requires Monday through Friday cleaning with hospital-grade disinfectants and compliance with OSHA bloodborne pathogen standards. The contract term is for one year beginning October 1, 2026, with renewal options. Bidders must have at least three years of experience and submit an affidavit regarding a drug and alcohol testing program. Proposals are due by September 8, 2026, at 2:00 PM Central Time.
Two copies of the bid, Company profile, Staffing plan, Pricing structure, References, Proof of insurance, Drug and alcohol testing affidavit
Experience and qualifications, Scope and quality of proposed services, Cost competitiveness, References and past performance, Ability to meet District needs
Hear what Warren County School District plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Warren County School District (WCSD) is soliciting sealed proposals for professional cleaning services at select facilities, including the Health Clinic, Central Office, Maintenance Department, and the Career and Technical Education (CTE) Center.
The scope includes daily, weekly, monthly, and periodic cleaning tasks such as restroom sanitization, floor care (sweeping, mopping, vacuuming, and machine scrubbing/waxing), and high-touch surface disinfection. The Health Clinic requires Monday through Friday cleaning with hospital-grade disinfectants and compliance with OSHA bloodborne pathogen standards. The contract term is for one year beginning October 1, 2026, with renewal options. Bidders must have at least three years of experience and submit an affidavit regarding a drug and alcohol testing program. Proposals are due by September 8, 2026, at 2:00 PM Central Time.
EVALUATION CRITERIA
5- Experience and qualifications
- Scope and quality of proposed services
- Cost competitiveness
- References and past performance
- Ability to meet District needs
REQUIRED DELIVERABLES
7- Two copies of the bid
- Company profile
- Staffing plan
- Pricing structure
- References
- Proof of insurance
- Drug and alcohol testing affidavit
REQUIRED ATTACHMENTS
3- IRS Form W-9
- Drug and Alcohol Testing Program Affidavit
- Proof of licensing/bonding/insurance
- Submit to
- Warren County Financial Management Committee, Office of the Finance Department, 201 Locust Street, Suite 2, McMinnville, Tennessee 37110
- Scope location
- McMinnville, TN
Questions about this RFP
How do I respond to this RFP from Warren County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Warren County Financial Management Committee, Office of the Finance Department, 201 Locust Street, Suite 2, McMinnville, Tennessee 37110. For questions, contact Detra Whiles.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Warren County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Detra Whiles at (931) 668-4022 ext 11105. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two copies of the bid, Company profile, Staffing plan, Pricing structure, References, Proof of insurance, Drug and alcohol testing affidavit. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications, Scope and quality of proposed services, Cost competitiveness, References and past performance, Ability to meet District needs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Warren County School District?
All active and historical solicitations from Warren County School District are tracked and searchable. As a school agency, Warren County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: IRS Form W-9, Drug and Alcohol Testing Program Affidavit, Proof of licensing/bonding/insurance. Review the full document from Warren County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: McMinnville, TN. Review the full solicitation for detailed scope requirements.