REQUEST FOR PROPOSALS (RFP) Pupil Transportation Services
Warren County School DistrictSchool · Mcminnville, TN- Due
- Jan 30, 2026
- Deadline passed
- Duration
- 36 months
- Primary contact
- Jeff Martin
The 30-second brief
The Warren County School District is seeking sealed proposals for Pupil Transportation Services. The RFP outlines the requirements for comprehensive student transportation, including daily routes, special needs transportation, and fleet maintenance. Proposals are due by January 30, 2026.
Implementation Plan, Experience & Qualifications, Staff Plan & Organization, References, Maintenance Program, Hiring & Retention, Driver Training & Safety, Student Safety Program, Cost Proposal, Fuel Proposal, Mechanic Training & Certification, Customer Feedback System, Substitute Buses & Drivers Plan, Customer Service Philosophy, Site Evaluation Authorization, Supporting Documents (Bid bond, Evidence of insurance, Worker's compensation certificate, Proposed contract document, Description of buses, Proposal checklist)
District's direct experience with Proposer, Proposer's direct experience in school transportation, Proposer's staff experience and depth, Proposer's references, Proposer's maintenance program, Proposer's computerized routing program and technology solutions, Proposer's hiring and retention program, Proposer's driver safety and training program, Proposer's student safety program, Proposer's ability to handle additional work and growth, Proposer's insurance coverage and bonding, Cost of proposal, Quality and completeness of all required Submittals
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Summary
The Warren County School District is seeking sealed proposals for Pupil Transportation Services. The RFP outlines the requirements for comprehensive student transportation, including daily routes, special needs transportation, and fleet maintenance. Proposals are due by January 30, 2026.
EVALUATION CRITERIA
13- District's direct experience with Proposer
- Proposer's direct experience in school transportation
- Proposer's staff experience and depth
- Proposer's references
- Proposer's maintenance program
- Proposer's computerized routing program and technology solutions
- Proposer's hiring and retention program
- Proposer's driver safety and training program
- Proposer's student safety program
- Proposer's ability to handle additional work and growth
- Proposer's insurance coverage and bonding
- Cost of proposal
- Quality and completeness of all required Submittals
REQUIRED DELIVERABLES
Implementation Plan, Experience & Qualifications, Staff Plan & Organization, References, Maintenance Program, Hiring & Retention, Driver Training & Safety, Student Safety Program, Cost Proposal, Fuel Proposal, Mechanic Training & Certification, Customer Feedback System, Substitute Buses & Drivers Plan, Customer Service Philosophy, Site Evaluation Authorization, Supporting Documents (Bid bond, Evidence of insurance, Worker's compensation certificate, Proposed contract document, Description of buses, Proposal checklist)
REQUIRED ATTACHMENTS
8- Attachment A (Turn By Turns)
- Attachment B (District-Owned Buses)
- Attachment C (Cost Proposal)
- Attachment D (Fuel Provision Approach and Cost Proposal Form)
- Attachment E (Insurance Coverage)
- Attachment F (Workers' Compensation Certificate)
- Attachment G (Proposal Checklist)
- Attachment H (Performance Infractions and Liquidated Damages)
REQUIRED STAFFING
Drivers, Monitors
- Submit to
- Warren County Financial Management Committee, C/O Warren County Finance Department, Warren County Administrative Office Building, 201 Locust Street, Suite 2, McMinnville, Tennessee 37110
Questions about this RFP
How do I respond to this RFP from Warren County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Warren County Financial Management Committee, C/O Warren County Finance Department, Warren County Administrative Office Building, 201 Locust Street, Suite 2, McMinnville, Tennessee 37110. For questions, contact Jeff Martin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Warren County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Martin. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Drivers, Monitors. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Implementation Plan, Experience & Qualifications, Staff Plan & Organization, References, Maintenance Program, Hiring & Retention, Driver Training & Safety, Student Safety Program, Cost Proposal, Fuel Proposal, Mechanic Training & Certification, Customer Feedback System, Substitute Buses & Drivers Pl. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "District's direct experience with Proposer, Proposer's direct experience in school transportation, Proposer's staff experience and depth, Proposer's references, Proposer's maintenance program, Propose..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Warren County School District?
All active and historical solicitations from Warren County School District are tracked and searchable. As a school agency, Warren County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 36 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (Turn By Turns), Attachment B (District-Owned Buses), Attachment C (Cost Proposal), Attachment D (Fuel Provision Approach and Cost Proposal Form), Attachment E (Insurance Coverage), Attac. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Warren County School District for the complete list.