Warren County Public Schools Medical Dental Pharmacy Vision RFP 2026-003
Warren County Public SchoolsSchool · Front Royal, VA- Due
- Mar 31, 2026
- Deadline passed
- Posted
- Mar 5, 2026
- Contract term
- 1 year
- Primary contact
- Rachel Drake
- (540) 635-2171
The 30-second brief
Warren County Public Schools is soliciting sealed proposals to establish a contract for the provision of Medical, Pharmacy, Dental, Vision, and Employee Assistance Program (EAP) services. The district currently maintains a medical plan through The Local Choice with Anthem PPO, covering approximately 553 subscribers. Offerors must provide plan designs similar to current offerings, including fully insured and self-insured quotes. Specific requirements include a strong local provider network (80% established by Jan 1, 2026), wellness strategies, and employee education programs. Proposals are due March 31, 2026, at 2:00 PM. A question deadline is set for March 16, 2026. The initial contract term runs from October 1, 2026, through September 30, 2027, with four optional one-year renewals.
Cost Proposal, Certification of Request for Proposal, Certification Regarding Debarment or Suspension, Compliance with Virginia Law form, Marketing Guidelines and Questionnaire response
Overall qualification and experience of the carrier (25 points), Quality of the plan being offered (30 points), Financial stability (20 points), Proposed Costs (25 points)
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Summary
Warren County Public Schools is soliciting sealed proposals to establish a contract for the provision of Medical, Pharmacy, Dental, Vision, and Employee Assistance Program (EAP) services.
The district currently maintains a medical plan through The Local Choice with Anthem PPO, covering approximately 553 subscribers. Offerors must provide plan designs similar to current offerings, including fully insured and self-insured quotes. Specific requirements include a strong local provider network (80% established by Jan 1, 2026), wellness strategies, and employee education programs. Proposals are due March 31, 2026, at 2:00 PM. A question deadline is set for March 16, 2026. The initial contract term runs from October 1, 2026, through September 30, 2027, with four optional one-year renewals.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Cost Proposal
- Certification of Request for Proposal
- Certification Regarding Debarment or Suspension
- Compliance with Virginia Law form
- Marketing Guidelines and Questionnaire response
REQUIRED ATTACHMENTS
6- Census of covered employees
- 2026 Renewal Rates
- 2025 Current Rates
- Benefit summaries
- Current Employer Contributions
- Claims data
- Scope location
- Front Royal, VA
Questions about this RFP
How do I respond to this RFP from Warren County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Rachel Drake.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Warren County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rachel Drake at (540) 635-2171. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cost Proposal, Certification of Request for Proposal, Certification Regarding Debarment or Suspension, Compliance with Virginia Law form, Marketing Guidelines and Questionnaire response. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall qualification and experience of the carrier (25 points), Quality of the plan being offered (30 points), Financial stability (20 points), Proposed Costs (25 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Warren County Public Schools?
All active and historical solicitations from Warren County Public Schools are tracked and searchable. As a school agency, Warren County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Census of covered employees, 2026 Renewal Rates, 2025 Current Rates, Benefit summaries, Current Employer Contributions, Claims data. Review the full document from Warren County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Front Royal, VA. Review the full solicitation for detailed scope requirements.