Warren County Public Schools Medical Dental Pharmacy Vision RFP 2026
Warren County Public SchoolsSchool · Front Royal, VA- Due
- Mar 31, 2026
- Deadline passed
- Posted
- Mar 5, 2026
- Contract term
- 1 year
- Primary contact
- Rachel Drake
- (540) 635-2171
The 30-second brief
Solicits proposals for the provision of Medical, Dental, Pharmacy, Vision, and EAP services for Warren County Public Schools.
Plan designs, Fully insured and self-insured quotes, Certificate booklet drafts, ID cards
Overall qualification and experience of the carrier, Quality of the plan being offered, Financial stability – present and future, Proposed Costs
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Summary
Solicits proposals for the provision of Medical, Dental, Pharmacy, Vision, and EAP services for Warren County Public Schools.
EVALUATION CRITERIA
4- Overall qualification and experience of the carrier
- Quality of the plan being offered
- Financial stability – present and future
- Proposed Costs
REQUIRED DELIVERABLES
4- Plan designs
- Fully insured and self-insured quotes
- Certificate booklet drafts
- ID cards
REQUIRED ATTACHMENTS
7- Census of covered employees and dependents
- 2026 Renewal Rates
- 2025 Current Rates
- Benefit summaries 2026 Medical and Dental and Vision
- Current Employer Contributions
- Claims data
- High dollar claims
- Duration
- 12 months
- Scope location
- Warren County
Questions about this RFP
How do I respond to this RFP from Warren County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Rachel Drake.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Warren County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rachel Drake at (540) 635-2171. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Plan designs, Fully insured and self-insured quotes, Certificate booklet drafts, ID cards. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall qualification and experience of the carrier, Quality of the plan being offered, Financial stability – present and future, Proposed Costs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Warren County Public Schools?
All active and historical solicitations from Warren County Public Schools are tracked and searchable. As a school agency, Warren County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Census of covered employees and dependents, 2026 Renewal Rates, 2025 Current Rates, Benefit summaries 2026 Medical and Dental and Vision, Current Employer Contributions, Claims data, High dollar claim. Review the full document from Warren County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Warren County. Review the full solicitation for detailed scope requirements.